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Job Description

A client of Insight Global is seeking an executive assistant to provide direct, strategic administrative support to a Chief Executive Officer and is essential to maintaining organization, alignment, and operational flow across executive priorities and initiatives. The position is ideal for a polished professional who exercises strong judgment, communicates effectively, and operates confidently in a fast-paced, rapidly growing environment while handling sensitive information with discretion.

Day-to-Day Responsibilities

CEO-Level Coordination

Manage a complex, dynamic CEO calendar involving cross-department scheduling, national market activity, and multiple time zones.

Prioritize meetings, coordinate agendas, and optimize scheduling to maximize CEO productivity.

Anticipate needs by preparing materials, information, and context prior to meetings, presentations, and key conversations.

Communication and Documentation

Draft, edit, and manage CEO correspondence, including internal announcements, strategic updates, and high-level external communications.

Prepare polished presentations, reports, briefing packets, and written summaries for the CEO.

Maintain strict confidentiality regarding CEO, corporate, and personnel information at all times.

Operational Support

Track CEO action items and follow-ups, ensuring timely completion and accountability across the organization.

Coordinate with department leaders to gather and prepare materials for CEO meetings, presentations, and reviews.

Monitor deadlines, initiatives, and milestones related to CEO priorities and ensure seamless operational flow.

Travel and Meeting Planning

Coordinate all aspects of CEO travel, including itineraries, schedules, accommodations, and logistics.

Manage the CEO’s participation in industry events, conferences, and leadership sessions.

Prepare travel briefing packets, detailed itineraries, and post-travel notes or follow-up lists.

Event and Leadership Support

Provide operational support for CEO-led corporate events, high-level meetings, and leadership sessions.

Coordinate logistics, materials, and preparation to ensure smooth execution of CEO-related activities.

Serve as a point of engagement for partners, clients, and stakeholders interacting with the CEO.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Required Qualifications

At least 5 years of experience supporting a CEO or senior executive in a fast-paced environment.

Proven expertise in complex scheduling, executive communication, and organizational coordination.

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Exceptional writing, editing, and verbal communication skills.

Strong judgment and ability to handle confidential information with absolute professionalism.

Experience supporting high-level decision-makers or entrepreneurs.

Highly organized, deadline-driven, and confident managing multiple priorities independently. Preferred Qualifications

Experience in real estate, tech-enabled services, or other high-growth environments.

Familiarity with executive reporting or board-level documentation.

Corporate event coordination experience.

Experience with CRM or project management tools.

Key Competencies

Strategic support: Understands CEO priorities, anticipates needs, and helps ensure alignment across the organization.

Operational excellence: Creates order, manages complex workflows, and tracks deliverables through completion.

Executive communication: Writes and speaks with clarity, professionalism, and executive presence.

Judgment and discretion: Handles all information involving the CEO with maturity, confidentiality, and tact.

Cross-functional awareness: Navigates effectively across departments while maintaining awareness of organizational priorities.

Proactive ownership: Takes initiative, resolves issues independently, and consistently stays ahead of CEO needs.