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Details

**Open Date** 12/04/2025

**Requisition Number** PRN43767B

**Job Title** Coordinator, Administrative Program

**Working Title** Emergency Management Spec

**Career Progression Track** D

Track Level

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Generally 9:00am to 5:00pm Monday – Friday, some weekends, possible holidays

**VP Area** President

**Department** 02120 - Emergency Management

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $58,000 - 81,000

**Close Date** 03/04/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Emergency Management Specialist supports the Division of Emergency Management in the Department of Public Safety at the University of Utah by implementing all-hazards planning, training and exercise development, with a focus on cross-training in key incident command system section leadership positions (finance, logistics, operations and planning). Working reporting to the Emergency Management Associate Director the Specialist will also share in other duties as assigned, including emergency response (e.g., staffing the Emergency Operations Center during planned and unplanned events) that will require scheduling outside of normal working hours. No relocation expenses are available for this position.

Safety is a top priority for the University of Utah. The Chief Safety Officer ( CSO ) for the University is the Director of Public Safety and serves as chief of police services. The CSO is responsible for overseeing the University’s Department of Public Safety, which includes the following operational divisions: University Police, Campus Security, UHealth Security, Emergency Management, Emergency Communications, and the central administrative Office of the CSO .

Safety looks and feels different to each person, and the U Department of Public Safety is committed to working with the community to foster a safe environment where all individuals feel empowered and equipped to succeed in their work, education, and other business with the university.

More at**publicsafety.utah.edu**.

Responsibilities

1. Supports Emergency Management programs through planning, training, and exercise development. First 12 months may include dedicated time with active aggressor training.

2. Operational duties at the Emergency Operations Center ( EOC ) during planned events and incidents

3. Available for on-call duties evenings and weekends as required

4. Supports the incident management team

5. May lead development and delivery of Emergency Management trainings, exercise programs, and event support coordination

6. Productively engages with campus community through trainings, events, and partnerships

7. Establish and maintain working relationships with internal and external partners, agencies, and organizations

8. Participate in achieving team, division, and department goals and initiatives

9. Proficiently use common programs for email, word processing, and database management

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ Bachelor’s degree in Emergency Management or related field

+ 3+ years of experience in Emergency Management or related field

+ Demonstrated knowledge (e.g., field experience and/or coursework) of the National Incident Management System ( NIMS ) and the Incident Command System ( ICS )

+ Comprehension of professional Emergency Management principles and best practices

+ Knowledge of technological advances within Emergency Management field

+ Valid driver’s license and access to personal vehicle

**Type** Benefited Staff

Special Instructions Summary

Articulate in your cover letter how your previous experience and education can contribute to success in higher education emergency management.

Initial review of applications will begin January 5th, 2026.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.