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Code

JP971257 - 116

Job Family

OFFICE/CLERICAL STAFF, SPECIAL ED

Job Class

Hourly

POLSON SCHOOL DISTRICT #23

JOB POSTING NOTIFICATION

Date of Posting: December 8, 2025

Closing Date: Open until filled (application review to begin immediately)

Position Title: School Secretary

School Site: Linderman Elementary School

Starting Date: January, 2026

Wage: $16.42 per hour

40 hours per week (school year position)

*If you are currently employed with the District and you are interested in a transfer to this position, please complete an Internal application through the Employee Access Portal: https://polsonschooldistrict23mt.tylerportico.com/tesp/employee-selfservice/

Application Material:

+ Completed Polson School District Classified Staff Application in the Polson School District Employment website: https://polsonschooldistrict23mt.tylerportico.com/portal/citizen/dashboard

+ Successful Fingerprint Background Check

TERMS OF EMPLOYMENT: Salary, benefits and other working conditions are determined by the Polson School District. The workday is established by the Board of Trustees and may increase or decrease in hours dependent upon the needs of the district. Dependent upon the number of hours assigned, the employee may or may not be eligible for insurance benefits.

Non-Discrimination Disclosure: The Polson School District does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, marital status, veteran or military status, disability, or the use of a trained dog guide or service animal in employment, educational programs or activities.

Polson School District #23

Job Description

SCHOOL SECRETARY

REPORTS TO: School Principal

ESSENTIAL FUNCTIONS:

+ Serves as an assistant to the principal

+ Some recess duties/lunchroom supervision required

+ Performs and organizes a wide variety of clerical duties for the principal, teachers, and support staff in an efficient manner

+ Communicates with the public, using discretion and judgment, answering questions if possible, otherwise directing individuals to the appropriate administrator or other staff who will answer questions and address concerns

+ With direction from the principal, may compose a variety of materials such as letters, memoranda, bulletins, requisitions, claims, reports, and statistical data from rough drafts or oral instructions

+ Tracks and compiles financial data and budget information for the principal

+ With direction from the principal, may coordinate the process of purchasing, to include: processing requisitions, receipt, verification, and distribution of materials

+ Orients and directs substitute teachers and substitute classified personnel in the school

+ With direction from the principal, maintains and coordinates multiple calendars to include the school activities and events calendar and the school facilities use calendar

+ Assigns and may inventory school and classroom keys, access cards, or fobs

+ May be asked to attend meetings and conferences and act as recorder for faculty

+ Works efficiently with a service-oriented attitude under stressful situations with constant interruption

+ Modifies and adapts office procedures and details in concert with the needs and requirements of the principal and staff

+ Understands and applies district policies, procedures and school rules

+ Maintain cooperative working relationships with students, staff, parents and community members contacted in the course of work

+ Handles stressful situations in a calm manner

+ Maintains confidentiality of personnel and student matters

+ Effectively manage time and multiple responsibilities

Only minimum duties are listed. Other functions may be required as given or assigned.

DESIRED MINIMUM QUALIFICATIONS:

Equivalent of a high school diploma supplemented by or including courses in office organization or clerical skills, personnel support or any combination of training and/or experience that provides the desired knowledge and abilities.

Prior service demonstrating responsible office experience or administrative assistant experience, preferably in a school district.

EQUIPMENT USED:

Promethean Board, computer, calculator, copier, telephone/voice mail, fax.

WORK ENVIRONMENT:

While performing the duties of this job, the employee regularly works inside. The employee must be able to meet deadlines with severe time constraints.

The employee must be able to multi-task and focus despite constant interruptions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand; twist at neck and waist. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in quiet environments.

MENTAL/MOTOR DEMANDS:

While performing the duties of this job, the employee often performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions that require oral and written communications.

The physical demands, work-environment characteristics, and mental/motor demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job start date : 1/19/2026

Location : Polson School District Administration Office, 111 4th Ave E , Polson , Montana 59860