• Executive Assistant

    Aston Carter (Colonial Heights, VA)


    Job Title: Executive Assistant

    Job Description

    As an Executive Assistant, your primary focus will be on coordinating tasks among a diverse team and ensuring timely follow-up. You will also manage calendars, inboxes, travel bookings, visa applications, and expenses. Your role will involve preparing meeting materials, planning events, and handling scheduling. You will regularly interact with a broad partner group, both internally and externally, and coordinate various types of requests. The role requires sophisticated cross-regional interactions and driving the leadership team's agenda. You will attend leadership team meetings, take notes, collect actions, and ensure follow-up on tasks. Additionally, you will support strategy planning and deployment, including KPI tracking and tactical implementation plan reviews. You will assist with global core processes in areas such as people, finance, and communications. You may also host large events and participate in ad-hoc projects, providing process and change support.

    Responsibilities

    + Coordinate tasks among team members and follow up.

    + Manage calendars, inboxes, travel bookings, visa applications, and expenses.

    + Prepare meeting materials and plan events.

    + Interact with a broad partner group internally and externally.

    + Coordinate various types of requests and engage in cross-regional interactions.

    + Drive the leadership team's agenda and attend meetings.

    + Take notes, collect actions, and follow up on leadership team tasks.

    + Support strategy planning and deployment, including KPI tracking.

    + Assist with global core processes in people, finance, and communications.

    + Support team meetings and workshops, including external logistics.

    + Host large events and lead coordination efforts.

    + Participate in ad-hoc projects and provide process and change support.

    Essential Skills

    + Proven experience as an Executive Assistant within a global organization.

    + Strong communication skills for internal communication in an international company.

    + Proficiency in Microsoft Office programs.

    + Experience in planning and delivering meetings and events.

    + Track record of producing results and completing tasks within a given timeframe.

     

    Additional Skills & Qualifications

     

    + Experience in calendar management and administrative support.

    + Skills in travel management and executive support.

    Work Environment

    This position offers a hybrid work environment, with three days onsite and two days working from home, allowing flexibility in choosing the days. The work hours are from 8 am to 5 pm. The company culture is laid-back and is experiencing significant growth.

     

    Job Type & Location

     

    This is a Contract position based out of South Chesterfield, VA.

    Pay and Benefits

    The pay range for this position is $36.00 - $45.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in South Chesterfield,VA.

     

    Application Deadline

     

    This position is anticipated to close on Dec 19, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.