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Sr. Executive Protocol Coordinator

Position Summary

DarkStar Intelligence is looking for an  experienced, detail-oriented professional to coordinate and facilitate executive engagement activities in support of cabinet-level and senior executive leader government customers. The Executive Protocol Coordinator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through execution.

Reporting to program leadership, the coordinator manages the intake, tracking, coordination, facilitation, and execution of executive engagements, meetings, and travel. This includes ensuring timely coordination with government and contract customer security personnel for facility access, parking, and waiver approvals; as well as the coordination with cabinet-level government customer executive secretariat personnel for protocol requirements; across all engagement activities.

This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast-paced, high-tempo environment supporting senior government officials. The ideal candidate brings experience supporting cabinet-level or senior executive leaders, familiarity with interagency coordination, and a demonstrated commitment to professionalism and precision in all aspects of delivery.

Schedule (FT/PT): Full-Time

Travel Required: No

Shift: Day

Remote Type: No Remote

Security Clearance: TS/SCI

Polygraph: CI Polygraph

Primary Duties & Responsibilities:

+ Review and assess incoming invitations for executive-level external engagements, preparing coordination activities across all applicable customer stakeholders.

+ Coordinate with customer stakeholders to gather context and requirements necessary for the successful coordination, facilitation, and execution of each engagement.

+ Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events.

+ Partner with protocol staff to ensure seamless day-of execution for visits, including coordination with security personnel and other support elements.

+ Assist government and subject matter experts in planning, preparing, and executing executive foreign travel.

+ Collaborate with the protocol government lead to develop and refine event concepts into polished, well-executed engagements appropriate for cabinet-level principals.

+ Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors.

+ Perform additional administrative or protocol-related duties as directed by government staff.

Minimum Qualifications

+ Top Secret/SCI Clearance; Counterintelligence Polygraph.

+ Active TS/SCI with Polygraph security clearance.

+ Bachelor’s degree in National Security, International Relations, Foreign Affairs, Public Administration, Political Science, or a related field.

+ 10+ years of experience providing direct support to executive-level leadership.

+ In-depth knowledge of the U.S. Intelligence Community and federal government operations.

+ Exceptional writing, grammar, and proofreading skills with strong attention to detail.

+ Excellent time management and organizational skills with ability to balance multiple high-priority tasks.

+ Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision.

+ Strong communications skills and the ability to conduct clear and concise briefings for senior executive leadership.

+ Familiarity with Agency communication systems.

+ Proven ability to identify and protect sensitive information while engaging with diverse stakeholders.

+ Proficiency in Microsoft Office applications, including Word and Excel.

+ Willingness to undergo additional vetting and sign a non-disclosure agreement.

Desired

Salary Range

$125,000 - $145,000 per year

This pay range is a general guideline and not a guarantee of specific compensation or salary. When extending an offer, DarkStar Intelligence considers various factors, including (but not limited to) the job's responsibilities, education, experience, knowledge, skills, and abilities, as well as internal equity, market data alignment, applicable bargaining agreements (if any), and other relevant laws.

About DarkStar Intelligence

DarkStar Intelligence is a Service-Disabled Veteran-Owned Small Business (SDVOSB) committed to advancing national security through mission support and tradecraft development. We prioritize both client satisfaction and employee retention, delivering high-quality, intelligence-based solutions grounded in our “Core Four” values:

+ Humility: We place mission success above personal recognition.

+ Passion: We bring enthusiasm and dedication to every challenge.

+ Agility: We adapt quickly to evolving operational needs.

+ Ownership: We hold ourselves accountable for results and uphold the highest standards of excellence.

We are mission-driven and results-oriented, striving to make our country safer through every task we undertake.

Equal Employment Opportunity (EEO) Commitment

At DarkStar Intelligence LLC, we are committed to maintaining a professional and legally compliant work environment where individuals are treated with respect and fairness. We adhere strictly to all applicable Equal Employment Opportunity (EEO) laws and regulations.

Employment decisions at DarkStar are made solely on the basis of individual qualifications, performance, and business needs. We prohibit discrimination in all aspects of employment—including hiring, compensation, promotion, training, discipline, and termination—on the basis of: Race or color, Religion, Sex (including pregnancy, sexual orientation, and gender identity), National origin, Age, Disability, Genetic information, Veteran status. Or any other status protected by applicable federal, state, or local law

Our EEO standards are embedded in all employment practices to ensure compliance, fairness, and accountability. We enforce a zero-tolerance policy for unlawful discrimination or harassment and encourage employees to report concerns without fear of retaliation.

EEO Flyer: shorturl.at/abpNX

Employee Benefits

DarkStar Intelligence provides a competitive and comprehensive benefits package to support the health, financial stability, and personal well-being of our team members.

Core Benefits for employees:

+ Health Coverage: Medical, dental, and vision plans

+ Income Protection: Life insurance, short-term disability, and long-term disability

+ Retirement Planning: 401(k) plan with employer contributions

+ Work-Life Support: Employee Assistance Program (EAP) and legal services

+ Paid Leave: Generous PTO, 11 paid federal holidays, and one floating holiday

Voluntary Benefits:

+ Legal & Identity Protection: LegalShield and IDShield

+ Additional Insurance: Whole life, accident, and critical care coverage

We believe in recognizing and supporting the professionals who make our mission possible. Your well-being is an investment in our collective success.

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