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Accounts Payable Specialist
- City of Durham (Durham, NC)
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Accounts Payable Specialist
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Accounts Payable Specialist
Salary
$52,903.00 - $82,086.00 Annually
Location
Durham, NC
Job Type
Full time with benefits
Job Number
25-05755
Department
Finance
Opening Date
10/09/2025
Closing Date
Continuous
+ Description
+ Benefits
+ Questions
Position Description
Work, Serve, Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.
Hiring Range: $53000 to $75,000
Work Day/Hours: 8:00 am to 5:00 pm
Join one of the highest fiscally rated entities in the country. The City of Durham’s Finance Department (http://durhamnc.gov/456/Finance) promotes sound management and stewardship of taxpayer dollars by helping the City Council, City Manager and City departments manage their financial resources and leading risk management administration and training. If sound fiscal management is what you’re about, join our team!
Devoted to providing Accounts Payable and fiscal support and professional Accounts Payable/fiscal analysis and management for the City’s accounting, and accounts receivable/payable support.
Responsible for performing a broad range of Accounts Payable support work involving processing routine and complex transactions; reconciling data for accuracy and quality control; performing data entry; researching expenditures, receivables, purchases and/or delinquent accounts; preparing documentation; maintaining files and records; and providing customer service.
Duties/Responsibilities
+ Responsible for processing vendor invoices
+ Assisting with Employee Travel Reimbursements
+ Assisting with processing utility invoices, assisting departments with account validations and account reconciliation
+ Interpret and apply applicable operating procedures and standards based on assignments for Finance.
+ Assist with payroll administration
+ Utilize communication and interpersonal skills to interact with coworkers, supervisors, the public and others to sufficiently exchange or convey information and receive work directions
+ Maintain organized files
+ Responsible for front desk operations to include distributing mail, welcoming and assisting visitors and other daily routine tasks
+ Access and use relevant software to enter and monitor accounts payable invoices and perform monthly vendor reconciliations
Minimum Qualifications & Experience
+ High School Diploma or GED
+ Three years of related accounting and/or Accounts Payable support experience.
Additional Preferred Skills
+ Experience and skills using Microsoft Excel and Word
+ Experience with accounts payable processes
+ Experience working with vendors to resolve payment issues
+ Experience using MUNIS or Oracle ERP
+ Experience handling discrepancies or errors in invoices
Benefits – General Full-Time Employees
+ 12-13 paid holidays per year
+ 13 standard work days of vacation per year
+ 13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
+ 2 weeks paid military leave per year
+ Medical, dental, vision, and supplemental life insurance plans
+ State and City retirement plans
+ Short and long term disability plans
+ Paid temporary disability leave for specified conditions
+ City contribution of 13.6% into the N.C. State Retirement System
+ Paid funeral leave
+ Employee Assistance Program - personal and family counseling
+ Paid life insurance equal to annual salary
+ 48 hours for volunteer work each year*
+ 4 hours parental leave each year
+ Workman's Compensation Insurance
+ 457 Deferred Compensation Plans
Benefits - Part-Time (1,000 hours or more per year)
+ 401(k) retirement plan (5.0% of salary)
+ State retirement plan
Benefits Part-Time (Average 30 hours per week over 12 month period)
+ 401(k) retirement plan (5.0% of salary)
+ State retirement plan effective first day of the month following date of hire
+ Health insurance effective first day of the month following date of hire
+ Dental and life insurance, after one year of service
+ Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service
01
Where did you first hear about this opportunity?
+ City of Durham Website
+ Walk in
+ Job fair
+ Employee referral
+ Professional organization ***Please list the organization in "other" box below***
+ Internet posting ***Please list the specific web site in the "other" box below***
+ Craig's List
+ Facebook
+ LinkedIn
+ GlassDoor
+ governmentjobs.com
+ Monster.com
+ Indeed.com
+ Employment Security Commission
+ Magazine/Newspaper
+ Other
02
If you listed "other" above please give specific web site, organization, or publication.
03
Please select your highest level of COMPLETED education.
+ Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
+ High School Diploma or Equivalent (GED, HiSET, TASC)
+ Associates Degree
+ Bachelor's Degree
+ Master's Degree
+ Doctoral Degree (PhD, Juris Doctorate)
04
How many years of related experience do you have with accounts payable processes?
+ No related experience
+ Less than 1 year of related experience
+ 1 year but less than 3 years of related experience
+ 3 years but less than 7 years of related experience
+ 7 or more years of related experience
05
Do you have experience with working with vendors to resolve payment issues?
+ Yes
+ No
06
Please briefly describe your experience working with vendors to resolve payment issues: If no experience in this area, please put N/A
07
Do you have experience handling discrepancies or errors in invoices?
+ Yes
+ No
08
How would you rate your experience level with Microsoft Excel and Word?
+ No experience
+ Beginner level
+ Intermediate level
+ Advanced level
+ Expert level
09
How many years of related experience do you have using MUNIS or Oracle ERP?
+ No related experience
+ Less than 1 year of related experience
+ 1 year but less than 2 years of related experience
+ 2 years but less than 6 years of related experience
+ 6 or more years of related experience
Required Question
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