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Position Description

The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school’s mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects.

Primary Duties & ResponsibilitiesLower School Administrative Support

+ Oversee daily operations of the Main Office.

+ Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator.

+ Assist with disciplinary interventions as needed.

+ Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work.

+ Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks.

+ Communicate outcomes of minor to moderate office visits to relevant teachers and parents.

+ Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary.

+ Collect uniform infraction forms and assign consequences for mild to moderate violations.

+ Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate.

+ Screen phone calls, mail, and visitors, directing them to the appropriate resources.

+ Facilitate communication between teachers and the Assistant Director.

Project Management & Execution

+ Manage the projector check-out process.

+ Oversee building locker assignments and address issues as they arise.

+ Complete administrative projects assigned by the Leadership Team, including but not limited to:

+ Mailing attendance and suspension notices

+ Preparing academic documentation

+ Supporting academic concern meetings

+ Preparing school reports

+ Assisting with student incentive programs

+ Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director.

+ Maintain and manage the Assistant Director’s schedule and calendar.

+ Coordinate and track summer projects.

+ Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office.

+ Assign detentions and communicate attendance to the detention proctor.

+ Submit IT and Facilities Help Desk tickets as necessary.

+ Provide administrative support and coverage at before- or after-school events as needed.

+ Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director.

+ Complete additional projects assigned by the Assistant Director or Lower School administrators.

+ Manage the school’s morning announcement process in collaboration with school leadership.

Knowledge, Skills, & Competencies

+ Ability to maintain strict confidentiality and demonstrate professionalism at all times.

+ Excellent oral and written communication skills.

+ Strong ability to uphold and adhere to school policies and procedures.

+ Proven experience managing projects and ensuring follow-through from others.

+ High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills.

+ Proficiency with the school’s Student Information Management System.

+ Exceptional organizational, planning, and time-management skills.

+ Strong problem-solving and analytical abilities.

+ High attention to detail and accuracy.

+ Excellent judgment and decision-making skills.

+ Flexible, adaptable, and able to respond effectively to shifting priorities.

+ Collaborative and team-oriented approach.

This is a 12-month position.

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