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Job Title: Payroll Coordinator

Job Description

The Payroll Coordinator will provide comprehensive payroll services, ensuring timely and accurate financial information. You will play an active role in the evaluation, implementation, testing, training, and support of payroll and timekeeping automation practices.

Responsibilities

+ Ensure accurate payroll processing for all subsidiaries and affiliates, adhering to federal, state, and local payroll tax regulations.

+ Review, prepare, and process assigned payroll records while maintaining data confidentiality.

+ Enter various employee data including payroll life cycle data, direct deposit authorizations, taxes, and other changes.

+ Assist employees with direct change updates via the Employee Self Service Portal.

+ Load payroll data such as secondary pay worksheets, bonuses, and termination final pay.

+ Support managers and time editors with time system records and exception reviews.

+ Perform pre- and post-payroll audits, reporting, and reconciliations.

+ Assist in the calculation, processing, and distribution of manual checks.

+ Participate in the full-cycle payroll process, including updates and reconciliation.

+ Process new hires and terminations.

+ Research and prepare payroll corrections and track internal team communications.

+ Maintain knowledge of wage & hour regulations and provide breakdowns when needed.

+ Coordinate with Payroll Systems Analyst on time and work rule configurations.

+ Respond to wage requests from internal and external sources.

+ Manage garnishment processing and coordinate with vendors.

+ Communicate effectively with all workforce levels to resolve routine issues.

+ Participate in payroll data review and optimization activities.

+ Assist in creating new report formats and tracking tools.

Essential Skills

+ Three years of payroll processing experience within an organization with 500+ employees.

+ Experience with Time & Payroll systems such as ADP and UKG.

+ Knowledge of payroll rules and regulations at federal, state, and local levels.

+ Strong analytical skills, attention to detail, and ability to prioritize.

+ Excellent customer interaction, collaboration, presentation, and communication skills.

+ Intermediate experience with Microsoft Office applications.

Additional Skills & Qualifications

+ High school diploma or equivalency diploma.

+ Experience with California-based payroll processing.

+ Experience with garnishment processing.

+ Adaptive to changing priorities in a dynamic environment.

+ Ability to work effectively as part of a team.

+ At least four hours of continued education per quarter related to payroll, tax, etc.

Work Environment

The role is remote with a requirement for candidates to be local to the Greater Philadelphia area, commutable to Media, PA as needed. This is a temporary position offering the opportunity to work for a historic non-profit organization dedicated to serving individuals with a range of disabilities and economic challenges.

Job Type & Location

This is a Contract position based out of Media, PA.

Pay and Benefits

The pay range for this position is $27.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Dec 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.