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Administrative Coordinator - SPD

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Administrative Coordinator - SPD

Salary

$2,626.00 - $3,077.92 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

37765

Department

Finance

Opening Date

12/10/2025

Closing Date

12/17/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Classification: Administrative Coordinator

Division: Strategic Procurement Division

Reporting Location: 611 Walker Street

Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM *Subject to change*

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS.

Performs professional administrative functions in the Strategic Procurement Division’s Supplier Enablement group. Performs duties in the establishment and maintenance of records; prepares, researches, and analyzes data; prepares simple reports and departmental procedures, directives, and guidelines in researching and analyzing data and supplier status; and prepares a variety of reports.

The Administrative Coordinator duties include but are not limited to:

+ Guide new suppliers through the registration and onboarding process.

+ Ensure all required documentation (e.g., tax forms, certifications, insurance) is collected and verified.

+ Assist suppliers with navigating the City’s procurement portal or vendor management system.

+ Conduct background checks or validation against exclusion lists as required.

+ Serve as a point of contact for supplier inquiries during setup.

+ Provide training or resources to help suppliers understand City procurement policies.

+ Troubleshoot technical issues related to registration or system access.

+ Performs other duties as requested.

WORKING CONDITIONS:

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

Five years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preferences will be given:

Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting tools.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION - NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 24

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6051.

If you need special services or accommodations, call (832) 393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable or a general discharge under honorable conditions?

+ Yes

+ No

02

What best describes your highest level of education and experience?

+ Bachelor's degree or beyond in Business Administration, Liberal Arts or a related field and at least five (5) years of verifiable professional administrative experience.

+ Associate's degree in Business Administration, Liberal Arts or a related field and at least seven (7) years of verifiable professional administrative experience.

+ High school diploma/GED with at least nine (9) years of verifiable professional administrative experience.

+ None of the above

03

Which area of concentration did you obtain your degree?

+ Business Administration

+ Finance

+ Materials Management

+ Purchasing

+ Supply Chain Management

+ Liberal Arts

+ Other

+ I have no degree

04

What is your level of proficiency in Microsoft Excel?

+ Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

+ Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

+ Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.

+ I have no experience with Microsoft Excel

05

Do you have verifiable experience with the City of Houston's or any other governmental procurement concepts and practices?

+ Yes

+ No

06

What is your level of hands-on experience utilizing SAP (Procurement) systems?

+ SAP End User Applications

+ SAP FICO Financial

+ Other

+ I have no experience utilizing SAP Financial Systems

07

Are you currently a City of Houston Strategic Procurement Division employee?

+ Yes

+ No

Required Question