"Alerted.org

Description

In this pivotal role, you’ll take charge of managing complex calendars, coordinating high-level meetings, and ensuring seamless execution of day-to-day executive operations. You’ll handle confidential information with exceptional discretion, communicate confidently with stakeholders at all levels, and act as a central hub for information flow across the organization. Ideal candidate brings demonstrated experience preparing presentations, board packets, and other executive-level meeting materials, along with overseeing all logistics for leadership and board meetings—from agenda development to minute-taking and follow-up actions.

This position offers an exciting opportunity to support strategic initiatives, contribute to major projects, and keep the executive team running at peak efficiency. If you thrive in fast-paced environments, love creating order from chaos, and take pride in delivering polished, high-quality work, this role offers an outstanding platform to shine.

Responsibilities:

• Manage executive calendars, schedule appointments, and organize travel arrangements to ensure efficient time management.

• Coordinate and plan leadership meetings, board meetings, and company-wide events, including preparing agendas, taking minutes, and managing logistics.

• Prepare and submit expense reports accurately and in a timely manner.

• Support special projects by conducting research, compiling data, and collaborating with teams to achieve project goals.

• Maintain confidentiality while handling sensitive information with professionalism and discretion.

• Oversee office operations, including inventory management and clerical tasks, to ensure a well-functioning work environment.

• Develop and create presentations and materials for executive and board meetings.

• Act as a point of contact for internal and external stakeholders, fostering positive relationships and clear communication.

• Ensure the accuracy and organization of meeting materials, agendas, and notes.

• Identify opportunities to streamline processes and improve efficiency in administrative operations.

Requirements

• Bachelor’s degree or equivalent relevant experience.

• At least 5 years of experience providing high-level administrative support to executives.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and expense management software.

• Strong organizational and multitasking abilities, with an aptitude for managing competing priorities.

• Excellent written and verbal communication skills.

• Demonstrated ability to work independently, take initiative, and make sound decisions.

• Proven track record of handling confidential information with discretion.

• Experience coordinating meetings, events, and travel arrangements for senior leadership.

Compensation & Benefits:

• The targeted salary range for this position is $70-90K

• Full benefits package (health, dental, and vision)

• 18 days PTO + Paid Holidays

• 401K with Company Match

• Hybrid work schedule

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .