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Contracts and Vendor Relations Specialist

Posting Begin Date: 2025/12/08

Posting End Date: 2025/12/21

Category: Purchasing

Sub Category: Project Management

Work Type: Full Time

Minimum Salary: 28.94

Maximum Salary: 28.94

Pay Rate Type: Hourly

Description

Grants and Contracts Officer

Working Title: Contracts and Vendor Relations Specialist, located Downtown Boise in the Capital Mall

This position may be filled prior to the closing date on the job posting.

STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee youMUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will create duplicate profiles and will slow the processing of your application for a new position.

Our Vision

An Idaho where all individuals with disabilities have the opportunity to participate in the workforce and employers value their contributions.

Our Mission

To prepare individuals with disabilities for employment and career opportunities while meeting the needs of the employer.

Position Purpose:

The Contracts and Vendor Relations Specialist is responsible to develop all vendor contracts to be in compliance with Federal and State statutes, regulations, policies, and sub-regulatory guidance. Ensures execution of contracts within required timeframes and monitors contract activities for ongoing compliance. Interacts with vendors on an ongoing basis to keep them informed, engaged, and working in alignment with their contract requirements.

Key Responsibilities:

+ Oversee IDVR contracts, MOAs/MOUs, and vendor bidding processes to ensure compliance with State of Idaho Purchasing requirements and that all required documentation is maintained

+ Review, track, and update all agency agreementsto ensure provisions remain current, compliant, and free of lapses in required documentation or processes

+ Collaborate with leadership on contract developmentaligned with IDVR’s mission; provide consultation and training on State purchasing requirements and agency procurement practices

+ Review and interpret laws and regulationsto inform contract provisions; negotiate vendor contract language within authorized parameters

+ Coordinate contract reviewswith assigned Deputy Attorney General (DAG) to ensure legally protective language; work with the Manager of Internal Operations and Stakeholder Relations on recommended revisions and follow-up actions

+ Monitor contract performance, expenditures, and limits; request exemptions or extensions from the Division of Purchasing as directed by management

+ Lead the annual performance and compliance reviewof Community Rehabilitation Providers (CRPs)

+ Build and maintain effective working relationshipswith vendors, partners, and internal teams; provide training, guidance, and technical assistance to vendors as assigned

+ Recommend policy and procedure updatesrelated to contract development and procurement

+ Serve as IDVR’s primary point of contactwith the State Division of Purchasing and for audits involving contracts or procurement; review audit reports and prepare corrective responses as needed

+ Prepare periodic and ad-hoc reports as assigned/requested

+ Perform other related duties

Candidates must meet all minimum qualifications to be considered. Please include a detailed resume outlining your work history and a cover letter explaining how you meet the minimum qualifications.

Minimum Qualifications:

+ Strong experience developing contracts including identifying goals and timetables

+ Strong experience monitoring and evaluating contract activities and reporting on findings

+ Strong experience interpreting laws, regulations, and policies and advising on their requirements

+ Strong ability to clearly and effectively communicate details

+ Good experience evaluating bids or responses to Requests for Proposals or Invitation for Bids contract services

+ Good experience evaluating statistical and financial information

+ Good rapport-building skills

The above qualifications are typically gained by:

+ Bachelor's degree in business, or related discipline with three years of hands-on experience in contract development, administration, and monitoring

+ The equivalent in education and/or work experience totaling five years, including at least 3 years of work experience

Application Process:

Candidates must meet all minimum qualifications to be considered. Please include a detailed resume outlining your work history and a cover letter explaining how you meet the minimum qualifications.

Special Notification:

This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

Recruitment Contact:

Questions about the position or the application process can be directed to Julie Davis, Human Resource Associate, 208-287-6451 or[email protected]

Benefits:

The State of Idaho offers a robust total compensation package, including but not limited to:

+ One of the top 5 retirement systems in the Nation (PERSI (https://www.persi.idaho.gov/) ) that offers a defined lifetime benefit at retirement

+ 2 voluntary supplemental retirement plans including both pre-tax and Roth options

+ Medical, vision, and dental insurance (https://ogi.idaho.gov/) benefits that become effective first of the month following your hire date. All contributions can be pre-tax

+ 11 paid holidays

+ Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)

+ Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)

+ Life insurance for self, spouse, and children

+ Additional perks and discounts (https://www.regence.com/producer/tools-for-members/advantages-discounts) available through medical provider

+ Public Service Loan Forgiveness (PSLF) Eligibility (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

+ Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodation for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.