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Administrative Assistant

Job Details

Job Location

Shriver - Devens, MA

Position Type

Full Time

Education Level

High School

Salary Range

$25.30 - $25.30 Hourly

Job Category

Admin - Clerical

Job Posting Date(s)

Start Date

08/28/2025

Description

Shriver Job Corps Center provides students aged 16-24 with free hands-on vocational training and the opportunity to earn their High School Diploma or Equivalent. Our academic and career training programs are accredited and lead to national industry-recognized credentials.

Our 21-acre campus is nestled away minutes off of Route 2 in Devens, MA. We service between 200 and 300 students at any given time with rolling admissions weekly. Most students reside on campus, while some commute daily. Our staff value the student experience and often cite the personal impact of what we do as a major factor of employment satisfaction. In addition, we have amenities that are open for staff to utilize such as a gym, basketball courts, full-service cafeteria, and more as well as full benefits packages offered to eligible employees.

Job Description

+ Responsible to provide respective department with administrative and technical support. Assists and coordinates special projects and provides support to other departments as required.

+ Follows all integrity guidelines and procedures and ensures no manipulation of student data.

+ Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.

+ Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.

+ Maintains Job Corps/Company systems and document libraries.

+ Ensures that area is organized, clean, safe and conducive to student/staff success

+ Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.

+ Shows respect and courtesy to students and holds them accountable for their actions and behavior.

+ Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.

+ Other duties as assigned.

Qualifications

Required Qualifications

+ High School diploma or equivalent required. Degree or certification from an accredited or relevant certified training program or school preferred.

+ A minimum of three years secretarial or administrative support experience is required.

+ Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Important applicant information: While many states, including Massachusetts, have legalized marijuana for medical and recreational use, it remains classified as an illegal controlled substance under federal law, specifically the Controlled Substances Act. We are a federal contractor and subject to DOL regulations which requires us to maintain a drug-free workplace and prohibit the use of federally illegal substances. This role is subject to pre- and post-employment drug screening.

About Adams and Associates

The DOL contracts the administration of Shriver Job Corps to Adams and Associates, a 100% employee-owned company that is service-focused and outcome-driven. We began as a small business formed in 1990 with the sole mission of operating at-risk youth and children's programs for local, state, and federal governmental agencies. Today, we are one of the largest workforce providers involved in the federal Job Corps program!

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.