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(Hybrid) Travel Expense Report Associate (MUST HAVE Costpoint experience)

Job Description

The Expense Report Associate is responsible for reviewing and approving expense reports submitted in the Deltek/Costpoint expense module, ensuring compliance with company policy and Government regulations such as JTR and FAR. This role involves supporting employees in understanding travel and expense policies and assisting with any expense-related inquiries. The position requires performing weekly expense payment runs, resolving payment issues, entering tuition and certification reimbursement vouchers, and processing manual expense reports. Additionally, the associate will communicate with other departments to troubleshoot any expense issues and ensure accurate expense accounting.

Responsibilities

+ Review all expense reports for accuracy and proper documentation.

+ Educate and assist employees with company and Government travel & expense policies.

+ Ensure proper expense reimbursements through weekly expense runs.

+ Enter tuition and certification reimbursement vouchers and manual expense reports.

+ Troubleshoot and resolve any expense-related issues.

+ Travel to Fairfax Office weekly to print AP checks and scan incoming mail.

+ Correspond with other departments to ensure proper accounting for expenses.

+ Perform other duties as assigned.

Essential Skills

+ Bachelor's degree with 2-5 years of experience or equivalent work experience.

+ Experience with Deltek/Costpoint.

+ Working knowledge of JTR and FAR.

+ Proficiency in Microsoft Outlook, Excel, and Adobe Acrobat.

Additional Skills & Qualifications

+ Specific experience with the expense module in Deltek/Costpoint.

+ Accounts Payable experience is a plus.

+ Manual AP check printing experience is a plus.

+ GOVCON experience is preferred.

+ Excellent written and verbal communication skills.

+ Working knowledge of Microsoft Teams.

Work Environment

This is a hybrid role, requiring in-office presence at the Fairfax Office on Mondays to complete tasks such as printing checks and scanning mail. Once tasks are completed, remote work is permitted for the remainder of the day. The role involves using technologies such as Deltek/Costpoint, Microsoft Outlook, Excel, Adobe Acrobat, and Microsoft Teams.

Contact Me!

Catherine Sullivan

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Job Type & Location

This is a Contract to Hire position based out of Fairfax, VA.

Pay and Benefits

The pay range for this position is $24.04 - $27.40/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Fairfax,VA.

Application Deadline

This position is anticipated to close on Dec 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.