"Alerted.org

About the Role

We are seeking a highly organized, proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency.

The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.

Key Responsibilities

+ Manage the CEO's calendar, priorities, and daily workflow.

+ Coordinate internal and external executive communications.

+ Assist with travel coordination and logistics.

+ Prepare and review reports, presentations, and executive documents.

+ Organize and safeguard confidential information.

+ Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.

+ Support strategic projects and track progress across departments.

+ Compile executive summaries and reports from key areas including:

Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.

+ Assist in internal organizational reengineering and process mapping.

+ Support applications for new contracts with counties and insurance providers.

+ Monitor insurance rate changes and coordinate with Finance.

+ Conduct site visits to centers to assess operations and prepare executive feedback reports.

+ Manage the internal escalation inbox and ensure timely responses to staff needs.

+ Maintain and update dashboards (e.g., Monday.com) and track leadership action items.

Ideal Candidate Profile

+ Highly organized and structured.

+ Excellent communicator with strong interpersonal skills and natural charisma.

+ Strong analytical and problem-solving mindset.

+ Comfortable working under pressure and tight deadlines.

+ Reliable, proactive, and committed to high-quality execution.

+ Able to collaborate with diverse teams and maintain confidentiality at all times.

Requirements

+ Bachelor's Degree required.

+ 3+ years of experience as an Executive Assistant or similar role.

+ Bilingual (English/Spanish) strongly preferred.

+ Strong proficiency in Microsoft Office, Outlook, and organizational tools.

+ Ability to work in a hybrid format with travel to BTA centers in California.

What We Offer

+ Competitive salary based on experience.

+ Corporate benefits package.

+ Professional development and growth opportunities.

+ A mission-driven, collaborative work environment that makes a real impact.