• Administrative Assistant to VP, People Experience

    Pfizer (New York, NY)


    ROLE SUMMARY

    The Administrative Assistant, People Experience is responsible for providing administrative and organizational support to VP, People Experience (PX) - Pfizer Global Supply (PGS), including but not limited to efficient calendar management, travel arrangements, preparation for and set-up of team meetings, preparation and distribution of presentations and other materials.

    ROLE RESPONSIBILITIES

    + Prioritize and manage key administrative duties in an efficient and timely manner, including expense reports, SOW submissions, meetings/calendar management, and travel arrangements.

    + Handles correspondence / documents of confidential nature and where appropriate respond to, create, compose and/or edit written materials and/or e-mail responses.

    + Proactively coordinates leadership and team meetings, prepares and edits meeting agendas, minutes & action items, reports and presentations using Microsoft Office software and other tools such as MS Teams.

    + Exercises sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared

    + Provides support managing calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expense reports

    + May serve as backup to Executive Assistant to EVP, Chief People Experience Officer

    + Completes quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them.

    + Embraces and champions Pfizer Values

    QUALIFICATIONS

    + 3+ years' experience of providing administrative support to senior leaders.

    + Excellent communication and collaboration skills

    + Ability to execute initiatives in a timely manner with high quality

    + Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative

    + Ability to work well both in team environment as well as operate independently with minimal supervision Independent, proactive and anticipates needs

    + Ability and professional demeanor to interface with senior management and must be able to exhibit good judgment in handling confidential information

    + Excellent attention to detail and proofreading skills

    + Proficiency in MS Teams, Word, Excel, PowerPoint, and Outlook are essential

    + Adept at learning new technologies and tools

    Other Job Details

    + Last day to apply: December 19, 2025

    + Work location assignment: Hybrid - onsite at NYHQ an average of 2.5 days per week or as the business requires.

     

    The salary for this position ranges from $32.47 to $54.11 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

     

    Relocation assistance may be available based on business needs and/or eligibility.

     

    Sunshine Act

     

    Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

     

    EEO & Employment Eligibility

     

    Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

     

    Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [email protected]. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.

     

    Administrative