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Payroll Technician

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Payroll Technician

Salary

$32.44 - $39.43 Hourly

Location

Minneapolis, MN

Job Type

Full-time

Job Number

2025-00568

Department

Finance & Property Services

Division

Financial Payroll

Opening Date

12/11/2025

Closing Date

12/18/2025 11:59 PM Central

FLSA

Non-Exempt

Bargaining Unit

CAF

+ Description

+ Benefits

+ Questions

Position Description

The Payroll Technician is responsible for supporting the accurate and timely processing of the City of Minneapolis’ biweekly payroll. With 5,000 to 7,000 paychecks issued every pay period, this position plays a critical role in hands-on payroll calculation and ensures compliance with all applicable regulations. Payroll Technicians handle a wide range of duties, including garnishments, tax withholdings, levies, and other complex payroll transactions, contributing to the successful in-house payroll operations for all City employees.

Work Location:

This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

+ Approve and audit payable time entered via data entry or self-service after verifying accuracy.

+ Prepare forms and documentation for taxes, advances, final payments, and direct deposit adjustments, including stopping, reissuing, or creating wire transfers, and notifying employees of changes.

+ Use query reports (e.g., compensatory time balances, hours reported) to audit fringe leave balances and support accurate payroll processing.

+ Audit HR job data to ensure proper codes and status indicators are present for accurate payroll generation.

+ Create, verify, and correct overtime amounts to ensure compliance with the Fair Labor Standards Act.

+ Send letters to employees and levy authorities regarding garnishments in a timely, confidential, and sensitive manner.

+ Audit employee benefits, deductions, and State and Federal taxes, and review retroactive pay for contract settlements, reimbursements, and lump sum payments.

+ Report hours and deductions to unions each pay cycle.

+ Validate expected return dates for leaves of absence and notify HR if expired or nearing expiration.

+ Perform time entry from paper timesheets or spreadsheets, including during timekeeper absences or system lockdowns during payroll close.

Working Conditions:

Indoor Office Setting

Required Qualifications

Minimum Education:

One year to eighteen months of post-high school education

Minimum Experience:

Three years of related experience.

Equivalency:

An equivalent combination of education and highly related experience in a similar environment may be considered.

Selection Process:

The selection process will consist of one or more of the following steps:a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score(70%)on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Drug and Alcohol Testing:

All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

Union Representation

This position is represented by a collective bargaining agreement between the City of Minneapolis and the AFSCME.For more information on the terms and conditions of this agreement please visit:AFSCME General Unit - City of Minneapolis (https://www.minneapolismn.gov/government/departments/hr/labor-agreements/afscme-general/) .

Eligible List Statement:

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire 1month after it has been established.

Interview Selection:

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

+ Proficient in Microsoft Office, including Excel with formulas and pivot tables for tax and payroll calculations.

+ Skilled in using payroll/accounting systems such as PeopleSoft/Oracle Time & Labor and COMPASS/COMET.

+ Ability to navigate and utilize internal and external websites for payroll functions, including new hires, terminations, PERA enrollment, and levy disclosures.

+ Familiarity with the City’s website and labor agreements as they relate to payroll processing.

+ Strong analytical skills with the ability to review and interpret payroll data.

+ Effective oral and written communication skills.

+ Ability to work under pressure, meet deadlines, and adapt to changing priorities.

+ Cross-trained to process payroll for any City department.

+ At least one year of experience working in a unionized environment preferred.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

Benefits Summary

Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .

Insurance

Health insurance

Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance

The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Life insurance

The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.

Paid time off

Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .

Paid parental leave

City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Retirement

City employees earn a pension and may choose to participate in additional retirement savings programs.

+ Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.

+ Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation

Eligible City employees may choose to participate in the following transportation programs:

+ Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits\_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.

+ Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development

To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks

Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.

01

How did you find out about this position? (Select all that apply)

+ Recruiter

+ City of Minneapolis website

+ City of Minneapolis employee

+ City of Minneapolis Career Opportunities Bulletin

+ Friend, family, or community

+ League of Minnesota Cities website

+ Diversityjobs.com website

+ Governmentjobs.com website

+ Indeed.com website

+ Minnesotajobs.com website

+ Minnesota Council of Nonprofits website

+ Other Website

+ LinkedIn

+ Twitter / X

+ Facebook

+ Other social media site

+ Newspaper

+ Other media

+ College or University

+ Community organization

+ Job Fair

+ Professional association

+ Site Visit

+ None of the above

02

If you marked other, please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).

03

Pease indicate, below, the highest level of education that you have completed in Accounting or related field.

+ None

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

04

How many years of experience do you have with reports?

+ No experience

+ Less than one year of experience

+ More than 1 year but less than 2 years of experience in

+ More than 2 years but less than 3 years of experience in

+ More than 3 years but less than 4 years of experience in

+ More than 4 years but less than 5 years of experience in

+ 5 or more years of experience

05

How many years of experience do you have in accounting/payroll

+ No experience

+ Less than 1 year of experience

+ More than 1 year but less than 2 years of experience

+ More than 2 years but less than 3 years of experience

+ More than 3 years but less than 4 years of experience

+ More than 4 years but less than 5 years of experience

+ 5 or more years of experience

Required Question

Employer

City of Minneapolis

Address

350 South 5th Street

Room 1

Minneapolis, Minnesota, 55415

Phone

(612) 673-2282

Website

http://www.minneapolismn.gov/jobs

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