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Job Title

Human Resources Generalist III

Agency

Texas A&M University

Department

Human Resources

Proposed Minimum Salary

Commensurate

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The HR Generalist III will ensure timely entry of all Workday processes while maintaining a focus on compliance with University, System, State and Federal requirements. This position will be responsible for processing various personnel actions in Workday and provide status updates to the departments. In addition, will serve as the next level professional in areas relating to leave and absence, use of TrainTraq, classification actions, and performance management issues. The HR Generalist III will also coach other HR Generalist on various Workday processes.

Essential Duties/Tasks:

Process Personnel Actions in Workday

+ Submit, monitor, advance, and complete the following business processes without assistance: create new position, job requisitions, edit position restrictions, terminations, employee status changes, reclassifications, promotions, Add Job.

+ With assistance, enter and complete the following business processes: request compensation change and change default compensation.

Additional Hub Responsibilities

+ Coach other HR Generalists on properly processing all Workday Business Processes.

+ Monitor various reports for compliance with State and System timelines and coordinate with managers to ensure compliance.

+ Monitor employee personnel files to ensure compliance with records retention.

+ Assist with managers to resolve time entry issues and follow up with bi-weekly employees and their supervisors to ensure timesheets are submitted and approved in accordance with published payroll guidelines.

+ Follow up with employees and their supervisors to ensure annual evaluations are submitted and approved in accordance with HR guidelines.

+ Assist with HR special projects as needed to include pulling queries in Workday.

+ Interfaces with managers to assist and educate managers on various needs relating to job posting, performance management issues, and workplace injuries.

Provide Customer Assistance

+ Greet customers professionally and courteously and assist them with inquiries.

+ Provide information to employees about various HR programs (e.g., EAP, Benefits, Leave, Wellness, TDAs, etc).

+ Interpret and apply appropriate policies to employees and supervisors on requests for leave of absence, sick leave pool, classification and compensation needs, and hiring needs.

+ Serve as a resource to employees on how to access and use Workday, TrainTraq, and Glacier.

+ Remind appropriate department to organize appropriate events for employee milestones (anniversary, birthdays, retirement, etc).

+ With assistance from centers of expertise, interface with managers to assess needs and provide guidance on the following processes: creating new positions, promotions, add job, recruitment and hiring, employee terminations, workplace injuries, and employee status changes.

+ Assist employees in renewing annual permissions (e.g., dual employment, AWL, flexible work schedules, external employment).

+ Proactively develop and present HR management information to managers and unit leadership.

Facilitate Employee Onboarding and Offboarding

+ Submit information in Workday and/or to the appropriate groups notifying them of a new hire or termination.

+ Prepare, maintain, and disposition employment files ensuring accuracy of information and compliance with the University retention schedule and applicable laws and regulations.

+ Ensure all new hire documents are submitted timely; monitor progress of the process, ensure processing is complete and employee is ready for onboarding and New Employee Orientation (NEO). Assist with I-9’s and Workday inbox processing items on NEO hire dates.

+ Coordinate with departments to ensure employee terminations are processed timely and that required steps are completed.

+ Prompt department/unit staff to schedule appropriate department/unit specific orientation.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

+ Bachelor’s degree or equivalent combination of education and experience.

+ Three years of human resources related experience.

Knowledge, Skills, and Abilities

+ Ability to effectively communicate both orally and in writing.

+ Ability to positively and professionally interact with clients and staff.

+ Strong interpersonal and organizational skills.

+ Ability to positively and professionally interact with clients and staff, groups of various sizes.

+ Knowledge of HR concepts, principles, and practices.

+ Knowledge of Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), and Americans with Disabilities Act (ADA).

Other Requirements and Factors

+ This position is security sensitive.

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

+ Works to cover shifts, or take emergency call, on evenings, weekends, and holidays as required.

Who we are

We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.