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Description

We are looking for a detail-oriented Jr. Administrative Assistant to join our team in West LA. In this long-term contract role, you will provide crucial support to the Portfolio Management department, ensuring the smooth handling of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment and is eager to contribute to the asset management industry.

Responsibilities:

• Review and process incoming toll violations, determining the appropriate action and invoicing customers through the accounting system.

• Maintain accurate records of toll violations, tracking their status and providing relevant updates to internal teams.

• Sort and upload insurance notifications and cancellations into the system, ensuring proper documentation.

• Handle parking and ticket violations by reviewing, submitting payments, and documenting each case.

• Manage incoming mail for the Portfolio Management department, forwarding items to the appropriate recipients.

• Assist with departmental tasks such as reporting, data entry, and general administrative duties.

• Organize and coordinate conference calls, meetings, and travel arrangements as needed.

• Support import/export documentation processes and ensure compliance with organizational standards.

• Perform additional duties as assigned by management to support departmental operations.

Requirements • Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

• Exceptional organizational skills with the ability to handle multiple tasks efficiently.

• Strong attention to detail and accuracy in administrative processes.

• Ability to work independently while maintaining a collaborative approach with team members.

• Effective communication skills, both written and verbal.

• Demonstrated commitment to ethical practices and respect for diversity in the workplace.

• Prior experience with calendar management and coordinating travel arrangements is a plus.

• Familiarity with import/export documentation is an advantage. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .