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Description

We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.

Responsibilities:

• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.

• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.

• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.

• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.

• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.

• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.

• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.

• Maintain confidentiality and discretion while managing sensitive information and communications.

• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.

• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.

If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849

Requirements

• Minimum of 3–5 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.

• Associate’s or bachelor’s degree is preferred but not required.

• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

• Strong organizational skills with the ability to handle multiple priorities and deadlines.

• Excellent written and verbal communication skills, ensuring clear and precise interactions.

• Ability to work independently while maintaining collaboration within a team-oriented environment.

• High level of discretion in handling confidential information.

• Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.

If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849

TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .