• Payroll Administrative Assistant

    Aston Carter (Farmingdale, NY)


    Job Title: Administrative Assistant

    Job Description

    We are seeking a dedicated Administrative Assistant to provide essential support in our payroll department. This role involves managing payroll-related tasks, including sending union dues checks, booking appointments, scanning time cards, and handling workers' compensation reporting. You will also assist with payroll reporting and data updates, contributing to the smooth operation of our office functions.

    Responsibilities

    + Send union dues checks accurately and timely.

    + Book and manage appointments efficiently.

    + Scan time cards and other payroll-related documents.

    + Assist with workers' compensation reporting.

    + Perform light payroll reporting and data updates.

    Essential Skills

    + Experience with union payroll functions.

    + Knowledge of garnishments and multi-state payroll processes.

    + Proficiency in Excel.

    + Minimum of 1 year of payroll experience, including time card entry and payroll reporting.

     

    Additional Skills & Qualifications

     

    + Familiarity with JDEdwards software.

    + Experience with ADP Smart Compliance - Tax.

    + Payroll processing experience is a plus.

    + Understanding of payroll tax and reconciliation processes.

    + Experience with SAP and ADP Workforcenow.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Farmingdale, NY.

    Pay and Benefits

    The pay range for this position is $25.00 - $28.50/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Farmingdale,NY.

     

    Application Deadline

     

    This position is anticipated to close on Dec 19, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.