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Housing Specialist

Salary

$49,291.49 - $73,937.20 Annually

Location

Boynton Beach, FL

Job Type

Full Time

Job Number

202500497

Department

City Managers Office

Division

Community Improvement

Opening Date

12/08/2025

Closing Date

12/19/2025 11:59 PM Eastern

FLSA

Exempt

+ Description

+ Benefits

+ Questions

Purpose of Classification

PURPOSE OF CLASSIFICATION :

Thepurpose of this classification is to assist the Community Improvement Manager with the administration and coordination of housing programs and related activities under the Community Development Block Grant (CDBG) and State Housing Initiatives Partnership (SHIP) Program. The position also ensures compliance with federal, state, and local regulations governing affordable housing rehabilitation and community development activities.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Program Housing Administration:

+ Assists the Community Improvement Manager with program activities and communication with contractors, applicants, members of the general public, and City staff.

+ Meets with applicants to review and verify housing program applications.

+ Prepares and maintains case files, financial records, and project documentation for applicant files.

+ Processes program applications, verifies information, and calculates household income to produce an Income Certification.

+ Prepares and issues correspondence requesting updated or missing documentation for applicant files.

+ Attends training (webinars/in-person) to stay current with housing program regulations and procedures.

Construction Administration:

+ Requests Lead-Paint Inspections for pre-1978 properties receiving eligible improvements.

+ Coordinates property inspections with homeowners and Home Inspection vendors/providers.

+ Prepares and issues bid packages, reviews contractor bids, and tabulates costs.

+ Prepares Contractor and Case Recommendation Memos for the Community Improvement Manager.

+ Prepares construction and loan documents, including agreements, notices, mortgages, and conference reports.

+ Conducts the Pre-Construction Conference and ensures all documents are executed, notarized, and distributed.

+ Records mortgages, requests expedited permit reviews, and processes change orders.

+ Acts as a liaison between the homeowner and contractor.

+ Reviews contractors', vendors', and title companies' pay requests, verifies inspections, collects releases, and processes payments.

+ Maintains a database on contractors with current licenses, certifications, exemptions, and other required documentation.

+ Reviews and processes purchase and rehabilitation documentation.

+ Communicates with first-time homebuyers, realtors, lenders, home inspectors, insurers, surveyors, and title companies, explaining program guidelines and requirements.

+ Reviews purchase contracts, requests inspections, and other construction-related documents.

+ Prepares Purchase Assistance Mortgage and closing documents.

+ Reviews Closing Statements and ensures all required documents are received and recorded.

+ Monitors cases for mortgage maturity, payoffs, subordinations, and satisfaction.

+ Reviews payoff and subordination requests and provides recommendations to the Community Improvement Manager.

+ Assists with the procurement process and verifies the accuracy of bids, invoices, and payment requests.

+ Assists with HUD Environmental Reviews, Section 3, Davis Bacon, onsite monitoring, and audits.

+ Maintains program tracking sheets and reports.

+ Provides information to stakeholders related to the division’s housing programs and records.

+ Performs general clerical tasks, which may include answering telephone calls, greeting visitors, making copies, and other duties as assigned.

+ Carries out all responsibilities in accordance with the City’s policies and applicable federal and state laws and regulations.

+ Performs other related duties as required.

Minimum Qualifications

+ Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field.

+ Two (2) years of progressive experience and/or training in CDBG or SHIP grants, banking, or a related field.

+ Knowledge of the construction sector is desirable.

+ Possession and maintenance of a valid Florida driver’s license and a clean driving record.

PREFERRED QUALIFICATIONS

+ Experience administering federal or state housing programs, including CDBG and SHIP, beyond the minimum requirement.

+ Certification in housing rehabilitation, grant management, or related program administration.

+ Familiarity with construction cost estimating, residential building codes, or project inspection processes.

+ Proficiency with housing program software, grant management systems, or database reporting tools.

+ Strong knowledge of federal, state, and local regulations related to housing, community development, and affordable housing programs.

Supplemental Information

COMMUNICATION COMPETENCIES

+ Clearly communicates Department and City goals, policies, strategic plans, and key information to employees, peers, and the public using various platforms, including email, social media, and in-person interactions.

+ Effectively interacts with supervisors, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, and the public to coordinate work activities, review project status, exchange information, and resolve issues.

+ Accurately receives, interprets, and delivers messages and information promptly to the appropriate individuals.

+ Prepares clear, accurate, and thorough written records, reports, and correspondence.

+ Understands and follows oral and written instructions, completing assigned tasks with minimal supervision.

+ Quickly and accurately interprets and acts on brief oral and written instructions on moderately complex matters.

+ Establishes and maintains professional, cooperative, and effective working relationships with supervisors, coworkers, customers, other departments, government and regulatory agencies, and the public.

+ Demonstrates active listening, diplomacy, and adaptability in all forms of communication to promote understanding and positive outcomes.

KNOWLEDGE, SKILLS AND ABILITIES (K.S.A.'s)

+ Knowledge of Florida public records laws, office procedures, and administrative practices.

+ Skill in data entry, computer applications, and the operation of standard office equipment.

+ Strong analytical, organizational, and problem-solving skills.

+ Effective verbal and written communication skills, including basic mathematical competency.

+ Ability to work independently and collaboratively while managing multiple tasks and meeting deadlines.

+ Ability to demonstrate professionalism, respect, and a positive attitude in high-pressure or challenging situations.

+ Ability to follow instructions and maintain effective working relationships with staff, contractors, and the public.

+ Ability to understand investment accounts and related distributions.

+ Detail-oriented, patient, and compassionate in interactions and task execution.

PHYSICAL AND SENSORY REQUIREMENTS Physical Ability: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand, stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The employee may also be required to:

+ Conduct on-site visits to residential properties and community development project locations.

+ Walk on uneven terrain or access areas with limited mobility during field inspections.

+ Operate a motor vehicle for local travel to meetings, inspections, or program-related activities.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

WORK ENVIRONMENT

Environmental Factors: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Performance of essential functions may require exposure to adverse environmental conditions, such as humidity, rain, temperature extremes, or traffic hazards. Work is typically performed in a standard office setting with moderate noise levels and frequent use of computers and office equipment. The employee may also perform duties in the field, including visits to residential properties, construction sites, and community development project locations. Field environments may involve exposure to varying weather conditions, uneven terrain, dust, or construction-related hazards. The employee is expected to follow all safety procedures and use appropriate protective measures when necessary.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodation for qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodation with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements; are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

VETERANS' PREFERENCE:Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits package includes:

• Student Loan Forgiveness

• Health Insurance

• Dental Insurance

• Vision Care Plan

• Basic Term Life Insurance

• Supplemental Life Insurance

• Dependent Life Insurance

• Accidental Death and

Dismemberment Insurance

• City Pension Plan

• Short Term Disability and other Supplemental Plans

• Long Term Disability Insurance

• Employee Assistance Program

• 457 Savings Plan (three options)

• Paid Annual Leave / Vacation

• Bonus Vacation Hours

• 12 Paid Holidays

• Paid Sick Leave / Family Sick Leave

• Educational Assistance Program *(Depending on budget funding)

• On-site Training Program

• Wellness Program

• Pre-Paid Legal and Identity Theft Protection Plans

• Credit Union

• Tax Deferred 125 Premium Plan

• Flexible Spending Account

• Direct Deposit

• Social Security

Student Loan Forgiveness

Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

Health Insurance

The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance

Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan

Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance

The City provides each eligible employee with term life and accidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance

Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance

Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans

The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans

Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability

The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)

The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)

The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

Vacation

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

Holidays

The City observes12 paid holidays throughout the year.

Sick Leave / Family Sick Leave

Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance*(Depending on available budget funding)

The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program

The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan

Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

CreditUnion

All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium

Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts

Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit

Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

01

Do you have a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field? If so, please explain.

02

Do you have at least two (2) years of progressive experience and/or training in CDBG or SHIP grants, banking, or a related field? If so, please explain.

03

Do you have knowledge of the construction sector? If so, please explain.

04

Do you possess a valid Florida driver’s license and a clean driving record?

+ Yes

+ No

Required Question

Employer

City of Boynton Beach

Address

100 E. Ocean Ave

City Hall - Human Resources

Boynton Beach, Florida, 33435

Phone

5617426275

5617426275

Website

http://www.boynton-beach.org

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