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Job Description

The **Office of the President of UW Medicine Hospitals & Clinics and Senior Vice President for Medical Affairs** has an outstanding opportunity for an **Executive Assistant.**

WORK SCHEDULE

+ 100% FTE

+ Day Shift

+ Onsite office environment in Seattle, WA with occasional telework

+ May require frequent onsite responsibilities to support executives and to perform job responsibilities

+ Work week may exceed 40 hours per week or go into some weekends/evenings to meet business needs/deadlines or to support busy executives in their primary responsibilities

DEPARTMENT DESCRIPTION

The Executive Assistant to the President of UW Medicine Hospitals & Clinics will communicate frequently with key UW Medicine leaders including the CEO of UW Medicine as well as the key leaders who report to the President of UW Medicine Hospitals & Clinics:

+ Chief Executive Officer, Harborview Medical Center

+ Chief Executive Officer, UW Medical Center

+ Chief Information Officer, UW Medicine Information Technology Services

+ Chief of Staff, UW Medicine Hospitals & Clinics

+ Chief Strategy Officer, UW Medicine Hospitals & Clinics

+ Chief Ambulatory Officer

+ Chief Pharmacy Officer

+ Chief Quality Officer

+ Senior Director of Digital Health, UW Medicine

+ Associate Administrator of Ambulatory Access & Business Operations, UW Medicine

+ Associate Administrator of Primary Care & Population Health, UW Medicine

POSITION HIGHLIGHTS

+ Primarily responsible for oversight and administrative management of the office of the President, UW Medicine Hospitals & Clinics and Senior Vice President for Medical Affairs, UW Medicine

+ Act as the principal liaison to the President of UW Medicine Hospitals & Clinics in support of UW Medicine’s mission

+ Demonstrate executive level administrative support skills

+ Assume responsibility for a wide range of complex and confidential administrative and operational tasks

+ Frequently communicate with a variety of internal and external constituencies

+ Exercise good judgment, a professional demeanor, and take the appropriate initiative and discretion within the scope of the position

+ Manage projects both large and small acting with the delegated authority of the President of UW Medicine Hospitals & Clinics to ensure completion of objectives in a timely fashion

PRIMARY JOB RESPONSIBILITIES

+ Serve as the primary support and executive assistant to the President of UW Medicine Hospitals & Clinics - supporting their execution of UW Medicine clinical operations and strategy

+ Oversee budget responsibility for the President of UW Medicine Hospitals & Clinics' office including liaising with the President's direct reports to present a comprehensive budget review and budget management processes

+ Primarily responsible for the operational management and administrative oversight of the President of UW Medicine Hospitals & Clinics’ office and direct reports, including their administrative support

+ Work closely with the Executive Assistant to the Executive Vice President and the Executive Assistant to the Chief of Staff of UW Medicine, the Executive Assistant to CEO Harborview Medical Center, the Executive Assistant to CEO UW Medical Center, and the Executive Assistant to Chief Information Officer to name a few

+ Oversee daily office operations including complex scheduling, calendar management, preparing for meetings, and meeting coordination

+ Lead and align work in coordination with the group of assistants who provide executive support to the President, UW Medicine Hospitals & Clinics’ direct reports

+ Lead projects and initiatives on behalf of the President and Office of the President, UW Medicine Hospitals & Clinics

REQUIREMENTS

+ Bachelor’s degree in Business Administration, Healthcare Administration, or any related field.

+ Minimum of six (6) years of senior-level executive support experience and a minimum of two (2) years of supervisory experience.

+ Working knowledge of administrative support services, human resources, financial oversight, as well as compliance regulatory issues.

+ High level of tact, discretion, and diplomacy.

+ Ability to handle senior level confidential information.

+ Strong organizational and time-management skills with demonstrated ability to prioritize multiple projects and tasks. Skilled in planning, setting, and managing multiple priorities.

+ Excellent verbal and written communication skills including demonstrated competency in preparation of correspondence, written reports, and minute taking.

+ Excellent grammar and proofreading skills.

+ Administrative experience in a higher education academic/medical setting.

+ Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Access, Visio).

+ Demonstrated ability to work under pressure of frequent deadlines and changing priorities in a high-volume academic setting.

+ An equivalent combination of education and experience may substitute for stated requirements.

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

**Become part of our team. (https://www.uwmedicine.org/jobs)** Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$95,004.00 annual

Pay Range Maximum:

$140,004.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.