"Alerted.org

Working Title: Office & Administrative Specialist Senior

Job Class: Office and Administrative Specialist, Senior

Agency: Board of Dentistry

+ **Job ID** : 90669

+ **Location** : St. Paul

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Temporary

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 12/11/2025

+ **Closing Date** : Open until filled.

+ **Hiring Agency/Seniority Unit** : Board of Dentistry

+ **Division/Unit** : Board of Dentistry

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $22.23 - $30.09 / hourly

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206-Clerical/AFSCME

+ **Work Area** : Board of Dentistry

+ **Anticipated End Date** : June 30, 2026

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Board of Dentistry is the independent State agency charged with protecting public health and safety regarding dental services provided in the State of Minnesota. The Board's mission is to promote and protect public health and safety; and ensure that every licensed dental professional practicing in the state meets the requirements for safe, competent and ethical practice.

The Board is seeking a temporary Office and Administrative Specialist Senior to facilitate the administrative functions of the Board and ensure that organizational operations are carried out efficiently and effectively. The responsibilities include but are not limited to:

+ Oversee administrative procedures for processing invoices; order and maintain supplies and equipment; analyze, reconcile and process reimbursements; and track inventory.

+ Provide database support acting as the first point of contact for technical resolution of IT or database related issues.

+ Act as a liaison to Board's database vendor, providing ongoing management and follow up through on projects and tasks.

+ Provide administrative support by composing and sending correspondence; locating and compiling statistical information and developing reports; and developing internal and external distribution lists and disseminating agency information.

+ Coordinate the development, maintenance and distribution of internal operating procedures and manuals.

+ Manage website content and pages.

+ Perform other related duties as assigned by the Executive Director.

Minimum Qualifications

+ Experience providing administrative support.

+ Knowledge of communications sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction; communicate effectively with internal and external customers; and explain the reasons for transactions and procedures, rules, and regulations so others understand the information they are being given.

+ Knowledge of standard computer software programs for work processing, presentations, and spreadsheets sufficient to draft and edit documents, produce reports, letters, memos, and other correspondence in appropriate business style.

+ Customer service skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence; effectively communicate and elicit information with tact and diplomacy in difficult situations; and efficiently resolve customer problems.

+ Skills in data entry sufficient to read source document and enter data into specific fields; locate and correct data entry errors; and receive and review source documents, compare documents to database information, and edit, code and correct documents.

Preferred Qualifications

+ Associate degree or higher.

+ Ability to learn quickly the Dental Practice Act and related Board of Dentistry rules and processes.

+ Ability to maintain confidentiality.

+ Demonstrated attention to details.

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.