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ADMINISTRATIVE SPECIALIST (RISK MANAGEMENT)

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ADMINISTRATIVE SPECIALIST (RISK MANAGEMENT)

Salary

$2,134.00 - $2,500.00 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

37752

Department

HUMAN RESOURCES

Division

HRD-RISK MANAGEMENT

Opening Date

12/08/2025

Closing Date

12/15/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

JOB CLASSIFICATION: ADMINISTRATIVE SPECIALIST

DIVISION/ SECTION: Risk Management

WORKDAYS & HOURS: MONDAY - FRIDAY 8 AM - 5 PM*

*Subject to change *Occasional Weekends

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The City of Houston can’t function without great employees. We’re always on the lookout for talented, passionate people to join us. We are currently seeking an Administrative Specialist in the Risk management division. The incumbent is acting with limited supervision, anticipating needs while managing the day-to-day workflow and prioritizing various project, which includes scheduling, contact management, preparing materials for meetings and participating in special projects.

You will work independently to identify issues or problems within specific management areas and research issues, coordinate activities on the organization's behalf and prioritize tasks with competing deadlines.

Job duties and responsibilities will include but are not limited to the following tasks:

+ Performs varied professional administrative functions in the risk management Division, interprets and implements basic rules, regulations, policies, and procedures in day-to-day department operations.

+ Establish, maintain, and update files, logs and databases for Defensive Driving, Accidents, Injuries, Reported Damages, Facility Inspections, Random Inspections and Citations.

+ Composes correspondence for compliance/non-compliance information as well as warnings and/or reinstatement correspondence.

+ Request and review all Motor Vehicle Records for the department and Human Resources to ensure that all employees/candidates comply.

+ Compile data on incidents for monthly Safety report.

+ Coordinate Department Accident Review hearings and notify panel member, providing copies of the accident packages for each panel member.

+ Identify, develop, and implement PowerPoint presentations for committee meetings, trainings, and policies.

+ Prepare all necessary forms for hearings and complete letters of Panel’s Determination.

+ Schedules and coordinates bi-weekly list for Defensive Driving classes and completes Defensive Driving Certificates.

+ Provides guidance to department safety staff in various activities necessary to attain operational goals. Assists Safety team with administrative requests. Request police reports and estimates for accidents.

+ Handles telephone and email inquiries from legal Department and/or other entities.

+ Perform other duties as assigned.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Special Skills/Equipment Required:

In this role, the Administrative Specialist must be reliable, highly organized and maintain confidentiality with excellent communication skills both verbally and in writing. Must work equally well independently and in teams with the ability to multi-task and adapt to changes. Be proficient in Microsoft Office applications, such as word, excel, and PowerPoint. Must be comfortable with multitasking and handling multiple requests from different individuals and departments. Capable of creating organizational systems that others can easily utilize. Working knowledge of Microsoft Office 365, including Word, PowerPoint, Outlook, Excel, and Teams.

MINIMUM REQUIREMENTS

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a bachelor's degree in business administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

Three (3) years of administrative experience are required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference may be given to applicants with the following:

+ Skilled in research, interpretation and applying federal, state, and local regulations and ensuring regulatory content alignment among a variety of associated documents.

+ Extensive experience researching and resolving Department of Public regarding Commercial Driving License issues.

+ Skilled in proofreading and editing documents. Advanced knowledge in applying the rules of spelling, grammar capitalization, punctuation, etc.

+ Proven experience in managing multiple projects, priorities, and completing deadlines and rapidly adapting to changing production requirements and schedules.

+ Demonstrates critical thinking, problem solving and decision-making abilities.

+ Preferences shall be given to candidates that have strong analytical skills, and are proficient with Windows/Microsoft Office (Outlook, Word, Excel, PowerPoint, Publisher etc.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION Yes

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 20

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (http://agency.governmentjobs.com/houston/default.cfm%20or%20call%20832-393-0453) 832-393-7238

If you need special services or accommodations, please call TTY 7-1-1. 832-393-7238

If you need login assistance or technical support, please call 855-524-5627

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

EOE - Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Are you presently employed with the Human resources Department?

+ Yes

+ No

03

Are you a current City of Houston Employee?

+ Yes

+ No

04

What is the highest level of education you have obtained?

+ High School Diploma/GED

+ Associate Degree

+ Bachelor's Degree

+ Master's Degree

+ None of the above

05

What is your degree concentration?

+ Business Administration

+ Liberal Arts

+ Other

+ None of the above

06

If you selected 'other' in the above question, please provide your degree concentration.

07

How many years of 'professional administrative' experience do you have?

+ Less than 3 years

+ 3 to less than 5 years

+ 5 to less than 7 years

+ 7 years or more

+ I have no experience

08

With which of the following software applications are you proficient? (Check all that apply)

+ Word

+ Excel

+ Access

+ PowerPoint

+ Outlook

+ SAP

+ Publisher

+ None of the above

09

Do you have professional verifiable experience in the following areas? (Check all that apply)

+ Scheduling and coordinating meetings/classes/hearings.

+ Responsible for updating and maintaining logs, files and databases.

+ Reviewing Motor Vehicle Records

+ Draft correspondence, reports, and other documents

+ Preparing special reports

+ None of the above

10

Do you understand that this position at times may require you to work some weekends, Late Hours, during emergencies and during National Disasters?

+ Yes

+ No

11

Do you have experience in compiling data relating to routine investigation of accidents or injuries?

+ Yes

+ No

12

Please provide in detail any professional administrative experience and skills you possess that you believe are transferrable and will assist you in being successful in this new role, (See resume will delay your application. If no experience, please insert N/A)

13

Please indicate any administrative certifications you possess. (See resume will delay your application. If no experience, please insert N/A)

Required Question