"Alerted.org

Description We are looking for a motivated and detail-oriented Office Assistant to join our team in New York, New York. In this role, you will play a vital part in ensuring the smooth operation of our office by managing supplies, assisting with mail and documents, and supporting events. This is a long-term contract position offering part-time hours, ideal for someone seeking stability and growth.

Responsibilities:

• Oversee the daily operation of the office, including maintaining and restocking the pantry with coffee, snacks, and supplies.

• Verify, unpack, and organize orders from suppliers, ensuring all items are properly stored.

• Handle administrative tasks such as ordering office supplies, sorting and scanning mail, and preparing physical documents.

• Support event preparation by counting and organizing collateral and ordering required materials.

• Manage food orders and coordinate catering needs for meetings or events.

• Collaborate with the building supervisor to register visitors in the system.

• Visit the office 1-2 times per month to provide additional support as needed.

• Ensure the office remains organized and fully stocked to meet the needs of staff and visitors.

• Assist with document handling, including scanning, filing, and mailing lists.

• Provide a welcoming environment for visitors and ensure their needs are met efficiently. Requirements • Proficiency in Microsoft Office Suite, including Word and Excel.

• Experience managing office supplies and maintaining inventory.

• Strong organizational skills with attention to detail.

• Ability to handle mail-related tasks such as sorting, scanning, and sending documents.

• Familiarity with catering coordination and food ordering processes.

• Excellent communication skills and the ability to assist visitors professionally.

• Minimum of 1 year of experience in an office environment.

• Reliable and able to commute to the office as needed for on-site support. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .