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TYPICAL WORK ACTIVITIES:

Checks for required accounting code on vouchers, invoices, or claims. Verifies presence or necessity for supporting papers for vouchers, invoices or claims. Recommends payment or nonpayment for same; Provides information over the phone or in person; Makes out transmittal forms or receipts; Codes information or data on forms; Credits payments to accounts; Makes arithmetic computations, usually using a calculator, adding machine, or computer; Copies or records numbers; Checks accounting records and items, data, or names in files for accuracy or completeness; Sorts items into correct order for filing; Contacts individuals by phone or in person to obtain data or to resolve problems or discrepancies in records; Makes photocopies of information; Enters data into a personal computer; Completes form letters or notices, adding specific information as needed.

ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to read forms, reports, procedures; Ability to compare, record, order, add, subtract, multiply and divide numbers accurately (including fractions, decimals, and percentages); Ability to remember policies and procedures; Ability to fill out forms and to transfer information from one form to another accurately; Ability to use adding machines and calculators to add, subtract, multiply, divide and work percentages; Ability to alphabetize quickly and accurately; Ability to compare names and data accurately; Ability to follow written and verbal instructions; Ability to spell correctly; Ability to organize work, information and records; Ability to set priorities; Ability to deal with people patiently and tactfully; Ability to use a personal computer; Ability and willingness to maintain confidentiality.

FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of accounting codes and terms; Knowledge of computer codes and access codes; Knowledge of record-keeping systems and procedures used in the City; Knowledge of department/bureau policies, procedures, and practices.

MINIMUM QUALIFICATIONS:

High school diploma or G.E.D.

AND

One (1) year of work experience in bookkeeping or account keeping which included entering data into a personal computer.