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Fiscal Assistant (Local Government) - Beaver County MH/ID

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Fiscal Assistant (Local Government) - Beaver County MH/ID

Salary

$39,564.80 - $59,008.35 Annually

Location

Beaver County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-38284-L0360

Department

Local Government

Division

HS Beaver Co Mh/Id Unit

Opening Date

12/12/2025

Closing Date

12/25/2025 11:59 PM Eastern

Job Code

L0360

Position Number

80001661

Union

Non Union

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88213404

Bureau / Division

Beaver County Behavioral Health Direct Services

Worksite Address

1040 8th Avenue

City

Beaver Falls, Pennsylvania

Zip Code

15010

Contact Name

Marnie Erdelack

Contact Phone

724.624.7226

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you a detail oriented professional interested in a fiscal position with a great work environment? Beaver County MH/ID is eager to welcome a Fiscal Assistant to provide support to our agency. This key role offers you a great opportunity for professional growth while supporting a meaningful mission. If you enjoy managing multiple priorities and would like to be an integral member of a busy local government fiscal team, the Fiscal Assistant position may be right for you.

DESCRIPTION OF WORK

As a Fiscal Assistant, you will be responsible for maintaining bookkeeping records and reviewing, recording, and processing all invoices submitted by providers for financial accuracy and ability of payment by reviewing back up documentation. Additional duties involve working with providers to resolve any invoice or purchase order issues, as well as encoding, posting, and scanning invoices for payment into the accounting software. Diligent organizational skills are utilized to process accounts payable transmittals, maintain the petty cash fund, and monitor purchase order and contract balances to invoices. We are looking for someone who values team work and is able to collaborate with various other professionals such as Accountants, Fiscal Officers, Administrators, and Carelon regarding different processes to ensure all assigned fiscal duties exude accuracy.

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time. After successful completion of probationary period, 1-2 days per week telework may be possible depending on office needs. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Beaver Falls. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Two years of experience performing bookkeeping or clerical accounting work; or

+ An associate degree in accounting or business administration including or supplemented by 6 credits in accounting; or

+ Any equivalent combination of experience and training.

+ Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ Hiring preference for this vacancy may be given to candidates who live within Beaver County. If no eligible candidates who live within Beaver County apply for this position, candidates who reside in other counties may be considered.

+ You must be able to perform essential job functions.

Legal Requirement:

+ A conditional offer of employment will require a drug screening.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

How much full-time experience do you possess performing bookkeeping or clerical accounting work?

+ 2 years or more

+ 1 but less than 2 years

+ Less than 1 year

+ None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Have you completed, or are you within three months of completing, an associate's degree (or higher) in accounting or business administration that includes or is supplemented by six credits in accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org/”target=_blank”) and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Yes

+ No

04

If you are within three months of completing an associate's degree (or higher) in accounting or business administration that includes or is supplemented by six credits in accounting, on what date do you expect to graduate? If this does not apply to you, please type N/A in the text box.

05

How many semester credits of college coursework have you completed with major coursework in accounting or business administration? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting visitingwww.naces.organd clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 60 credits or more

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

06

Have you successfully completed six or more semester credits of college coursework in accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org/”target=_blank”) and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Yes

+ No

07

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

08

WORK BEHAVIOR 1 – ACCOUNTING TRANSACTIONS

Applies relevant accounting principles and practices for a variety of transactions pertaining to revenues, expenditures, transfers, accounts payable, accounts receivable, fixed assets, loans, and inventory in accordance with applicable accounting and reporting standards. Uses accounting records and other supporting documentation to post accounting entries to general ledger accounts. Prepares and posts adjustment transactions to correct or close accounts. Monitors, reconciles, and corrects funds, as well as processes transactions.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

+ B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

+ C. I have successfully completed college-level coursework related to accounting.

+ D. I have NO experience or coursework related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ Your experience applying relevant accounting theories and practices to complete various accounting transactions

+ Your experience monitoring, reconciling, and correcting funds

+ Your level of responsibility

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

11

WORK BEHAVIOR 2 – WRITTEN COMMUNICATION

Prepares written and financial reports that include data related to budgets, expenditures, contract rates, service codes, and procedure codes. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares email communications related to problem resolution and status updates.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience preparing written or financial documents. I was responsible for the final written report that conveyed accuracy related to contract rates, procedure codes, budgets or expenditures.

+ B. I have experience preparing written or financial documents. Someone else was responsible for the final written report that conveyed accuracy related to contract rates, procedure codes, budgets, or expenditures.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

+ D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ Your experience preparing written or financial documents

+ Your level of responsibility

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

14

WORK BEHAVIOR 3 – ANALYZING INFORMATION

Reviews and analyzes documents and data including incoming forms, correspondence, data files, and invoices for payment to determine completeness and accuracy or impact on accounts/contracts. Communicates findings in order to make adjustments or corrections to accounts.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience analyzing reported data. My analysis included a verification for accuracy of content.

+ B. I have experience analyzing reported data; however, someone else was responsible for verification of accuracy of content.

+ C. I have successfully completed college-level coursework related to data analysis, statistics, logic, or research methods.

+ D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ Your experience analyzing reported data

+ Your level of responsibility

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

17

WORK BEHAVIOR 4 – PROVIDER RELATIONS

Gathers data and verifies the accuracy of information and responds to requests for information on rules, regulations, procedures, and accounts, and prepares reports as requested.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience receiving customer inquiries. I provided information on rules, regulations, procedures and accounts.

+ B. I have experience receiving customer inquiries. I provided information related to accounts but someone else provided assistance to rules, regulations and procedures.

+ C. I have successfully completed college-level coursework related to public speaking or customer service.

+ D. I have NO experience or coursework related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ Your experience receiving customer inquiries

+ Your level of responsibility

19

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov