• Administrative Assistant

    HJ Martin & Son, Inc. (Green Bay, WI)


    Administrative Assistant

     

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    Posted on December 12, 2025

     

    Job ID: 1765522080

     

    Department: Administration Hours: Full-time (8:00 a.m. to 5:00 p.m.) Location: Green Bay, WI

     

    Company Description: H.J. Martin and Son is a diversified construction company specializing in commercial and residential flooring, glass and glazing, walls and ceilings, commercial doors and hardware, and millwork and fixture installation.

     

    Position Description: This position performs administrative and office support activities at our headquarters in Green Bay, WI. Computer/software experience is required as well as strong communication skills. This position requires a self-motivated individual who is able to multi-task and be a team player.

    Principal Responsibilities:

    + Phone Support

    + Provide general office support, including answering phones, and greeting all customers

    + Develop a deep knowledge of each department and who the key employees are, so calls are properly directed

    + Understand the shipping/receiving hours and contacts for all various buildings on campus to direct phone inquiries

    + Manage calls for non-local companies throughout the Midwest

    + Customer & Guest Support

    + Serve as the first point of contact for customers, to qualify customers and guide them to the appropriate next step

    + Ensure continuous coverage of the front desk

    + Check in flooring reps on the iPad

    + Clerical Support

    + Manage and pick up all incoming/outgoing mail

    + Coordinate delivery of packages and deliveries that arrive at the front desk

    + Distribute miscellaneous paperwork throughout the building

    + Make sure the Neenah delivery items are ready for delivery

    + Make shipping labels and prepare deliveries for UPS and FedEx

    + Backup for taking deposits or final payment

    + Manage the store schedule

    + Monitor and review material only jobs

    + Package and ship samples

    + Support Other Departments

    + Provide general support to leadership, team members, and departments as assigned

    + Back up coverage for Administrative Assistants are away from their desk or on vacation

    + Assist with Certificate of Insurance (COI) organization

    + Assist Merchandising Manager with various tasks

    + Assist Marketing with various tasks

     

    Other Duties As Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

    Experience/Education Required:

    + Experience working in the construction industry is preferred

    + Proficient in Microsoft Suite, including Word and Excel

    + Attention to detail, ability to multi-task and prioritize work, follow through on requests and take initiative and meet deadlines

    + Excellent communication and organizational skills

    + Strong analytical and problem-solving ability

     

    Conditions of Employment: Must be able to pass pre-employment background check and drug test. The employee is expected to all adhere to all company policies.

     

    Applicants should email resume to the following or Apply Here (https://www.hjmartin.com/company/employment/employment-options/) :

     

    Human Resources 320 South Military Avenue Green Bay, WI 54303 [email protected] Phone: 920-494-3461

    AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER