"Alerted.org

Administrative Specialist

Print (https://www.governmentjobs.com/careers/metrocouncil/jobs/newprint/5143364)

Apply



Administrative Specialist

Salary

$50,897.60 - $82,638.40 Annually

Location

Regional Maintenance Facility (RMF) - Eagan, MN

Job Type

Full-Time

Job Number

2025-00005

Division

Environmental Services

Department

WW P&CD Interceptor Engineerin

Opening Date

12/12/2025

Closing Date

12/28/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

WHO WE ARE

Please note: a resume or cover letter is required to be uploaded for this position. Applications submitted without one will not be reviewed.

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)

We are committed to supporting a diverse workforce that reflects the communities we serve.

Join an award-winning wastewater industry leader in protecting our environment! Metropolitan Council Environmental Services (ES) operates and maintains the wastewater collection and treatment system in the Twin Cities metropolitan region. It also provides coordinated long-range water resources and supply planning, and air and water quality monitoring to meet future needs. ES treatment plants consistently earn state and national awards for complete compliance with their environmental permits. ES received a Governor’s Award as a Great Place to Work.

To find out more about the Environmental Services division, please click on the link for more information:https://metrocouncil.org/Wastewater-Water.aspx.

This posting will establish a 6-month eligible list to fill future vacancies.

How your work would contribute to our organization and the Twin Cities region:

The Administrative Specialist in Environmental Services is the first point of contact for internal and external stakeholders. This position will help staff at the Regional Maintenance Facility and other internal stakeholders to more efficiently access information and process documents.

What you would do in this job

+ Provide general administrative support such as checking in visitors, directing incoming calls, sorting and distributing mail, scheduling appointments

+ Assist in planning department recognition events

+ Coordinate conference registrations and travel arrangements

+ Scan and save documents to document libraries and SharePoint

+ Process invoices using Work and Asset Management (WAM) software and Trimble Unity Construct (TUC) software

+ Collaborate with Accounts Payable staff to ensure timely processing and corrections

+ Monitor and order office supplies, create internal memos, prepare letters and simple correspondence

+ Create requisitions for purchase orders and pull purchase orders from contracts

+ Utilize Adobe Sign to obtain required signatures on documents

+ Provide backup for other staff and functions as needed

What education and experience are required for this job (minimum qualifications)

Any of the following combinations of education (in Business Administration, Public Administration, or a related field) and relevant experience:

+ High school diploma/GED and two years of administrative experience

+ Associate’s degree or higher with no experience required

What additional skills and experience would be helpful in this job (desired qualifications):

+ Experience with Oracle PeopleSoft or similar accounting systems

+ Experience in budgeting and cost tracking

+ Experience using Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams, etc.)

+ Experience related to the procurement of goods and services

+ Experience working with diverse populations of internal and external customers

What knowledge, skills, and abilities you should have within the first six months on the job:

+ Knowledge of SharePoint and other Microsoft cloud-based systems

+ Knowledge of asset management systems (WAM)

+ Knowledge of Oracle PeopleSoft applications

+ Knowledge of Project Management Information Systems (TUC)

+ Ability to identify stakeholder concerns and accurately direct to the appropriate party

+ Ability to adjust to changing priorities, work independently, and handle multiple tasks efficiently

What you can expect from us:

+ We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

+ We encourage our employees to develop their skills through on-site training and tuition reimbursement.

+ We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx)

Additional information

Union/Grade:AFSCME/Grade A

FLSA Status: Non-Exempt

Safety Sensitive: No

Work Environment:

Work is performed in a standard office setting. Some positions may require travel between primary work site and other sites.

What steps the recruitment process involves:

+ We review your minimum qualifications.

+ We rate your education and experience.

+ We conduct a structured panel interview.

+ We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test (safety-sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety-sensitive position) and criminal background checks if the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email [email protected].

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

+ Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

+ Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

+ Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

+ Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

+ Well@Work clinic

+ bus/rail pass valued at over $1200 per year

+ parking at many job locations

+ fitness centers at many job locations

+ Employee Assistance Program

+ extensive health and wellness programs and resources

01

Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume." Otherwise, your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.

+ Yes

+ No

02

How did youfirsthear about this job opening?

+ CareerForce Center

+ Community Event/Organization

+ Employee Referral

+ Facebook

+ Glassdoor

+ Indeed

+ Job Fair

+ LinkedIn

+ Metro Transit Bus Advertisement

+ Twitter

+ Website: governmentjobs.com

+ Website: metrocouncil.org

+ Website: metrotransit.org

+ Website: minnesotajobnetwork.com

+ Other

03

If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.

04

This position requires you attach a resume or cover letter. Have you attached one of the required documents?

+ Yes

+ No

05

Please select the option that best describes your level of relevant education and professional experience.

+ High diploma/GED and at least two years of administrative work experience

+ Associate's degree or higher in Business, Accounting, Public Administration, or a related field AND no experience or some administrative work experience

+ Some combination of relevant education and experience, but not enough to meet the above

+ None of the above

06

Please indicate all the areas in which you have professional experience (select all that apply):

+ Work experience in the basic functions of Microsoft Excel to summarize financial data and create reports

+ Work experience in goods or services procurement (preparation of requisitions & purchase orders, managing credit accounts, documenting cost proposals, and obtaining tax information)

+ Work experience in retrieving cost and budget information from accounting software, reporting account budget balances, reporting accounts payable transactions, and processing invoices

+ Work experience in managing a front desk (directing calls, helping or directing customers, scheduling meetings, reserving rooms, and responding to emergencies)

+ Work experience in managing documents (scanning, cataloging, organizing, and filing)

+ Other/none of the above

07

Please select the option that best describes your years of professional administrative support experience:

+ 0 to 2 years

+ More than 2 years but less than 5 years

+ More than 5 years but less than 10 years

+ 10 or more years

08

This position requires full-time in-office presence. Are you able to meet this requirement?

+ Yes

+ No

09

Describe a time when you needed to assist someone with a language barrier and how you handled it? If this does not apply, please enter N/A.

10

Please briefly describe your experience in procuring goods and services, including your responsibilities and the type of goods and services. If this does not apply, please enter N/A.

11

Please briefly describe your experience in reception duties, including any previous event planning responsibilities and helping direct customers and staff. If this does not apply, please enter N/A.

Required Question

Employer

Metropolitan Council

Address

390 Robert St. N.St. Paul, Minnesota, 55101

Website

https://metrocouncil.org

Apply

Please verify your email addressVerify Email