• Executive Assistant (SNF Agora Institute) - #Staff

    Johns Hopkins University (Baltimore, MD)


    We are seeking an **_Executive Assistant_** who will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements and special projects as needed.

    Specific Duties & Responsibilities

    + Coordinate calendars and arrange meetings and events.

    + Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.

    + Organize committees and meetings on behalf of the executive(s).

    + Assume full responsibility and accountability for carrying out and completing special projects and assignments.

    + Work closely with and interact regularly with high-level staff, officers, and special guests.

    + Represent the executive(s) in appropriate circumstances within the scope of the position’s responsibility.

    + Schedule and prepare travel-related and other reimbursements as needed.

    + Assist with files, letters, and preparation of departmental reports.

    + Other duties as assigned.

    Minimum Qualifications

    + Bachelor's Degree.

    + Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.

    + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

    Preferred Qualifications

    Technical Qualifications & Specialized Certifications

    + Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

    Technical Skills & Expected Level of Proficiency

    + Calendar Management - Advanced

    + Confidentiality and Discretion - Advanced

    + Interpersonal Skills - Advanced

    + Meeting Coordination - Advanced

    + Office Procedure - Advanced

    + Oral and Written Communications - Advanced

    + Organizational Skills - Advanced

    + Project Management - Intermediate

    + Travel Coordination - Advanced

     

    _The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._

    Classified Title: Executive Assistant

    Role/Level/Range: ATO 37.5/03/OG

     

    Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.)

     

    Employee group: Limited

     

    Schedule: M-F/Variable

     

    FLSA Status: Non-Exempt

     

    Department name: SNF Agora Institute

     

    Personnel area: School of Arts & Sciences

     

    Equal Opportunity Employer

     

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.