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First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Job Description:

Provide daily support to the Real Estate Department, Portfolio Administration, and Property Projects; assisting with vital ongoing daily needs, which includes organizing and attending meetings, clerical daily activities allowing the Portfolio Administration Team to work on projects and more complex activities and providing assistance to the Sr. Director of Real Estate.

Major Responsibilities:

+ Provide daily support for the Real Estate Department

+ Review one-time expenses, verify validity and process through Basware (also process Property Project one-time invoices in Basware).

+ Route documents for signature, draft letters to send for full execution and send them out.

+ Invoice tenants with their pro-rata share of expenses, reconcile tenant’s monthly estimates and obtain COIs from the tenants.

+ Request new vendors and vendor changes including verifying the Ach account information.

+ Request COIs for new leases or new landlords.

+ Sort, scan and send mail for the department.

+ Draft security deposit refund request letters and follow up on the refunds.

+ Assist with boxes going to and from Iron Mountain.

Minimum Education & Certifications Required:

+ College classes

Experience & Skills Required:

+ Proficient with word processing, spreadsheet, and Microsoft Products.

+ Proficient user of database applications.

+ Math skills including percentage calculations and reconciliations

+ Must be detail oriented

**Physical Requirements & Working Conditions** **(include amount of travel)** :

Incumbents must be able to move about the office and between floors; utilize standard office equipment; and communicate effectively and efficiently in person or by telephone.

_In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis._

_All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request_ _https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf_ _._