• Office & Administrative Specialist, Intermediate…

    State of Minnesota (Duluth, MN)


    Working Title: Office & Administrative Specialist Intermediate - Front Desk (Duluth)

     

    Job Class: Office and Administrative Specialist, Intermediate

    Agency: Transportation Dept

    + **Job ID** : 90730 (2 vacancies)

    + **Location** : Duluth

    + **Telework Eligible** : No

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 12/12/2025

    + **Closing Date** : 12/18/2025

    + **Hiring Agency/Seniority Unit** : Transportation Dept / Transportation-Dist 1-AFSCME

    + **Division/Unit** : District 1A - Duluth / Duluth Administrative Services

    + **Work Shift/Work Hours** : 8:00am - 4:30pm

    + **Days of Work** : Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : Duluth Headquarters Building

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    ** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

     

    This position exists to perform lobby receptionist, overall administrative support for various functional areas, including Safety, Toward Zero Death and Planning; assist with processing accounts payable for District 1 Duluth for various work areas and provide backup support for Admin. Secretary.

    Minimum Qualifications

    To qualify, Office & Administrative Specialist, Intermediate applicants must demonstrate all the following:

    + Data entry skills sufficient to scan and update information into spreadsheets and databases.

    + Communication skills sufficient to speak, read, understand, and respond to written and spoken communications with internal and external customers; and to file and retrieve information based on content, using alphabetical filing practices.

    + Database, spreadsheet and word processing skills sufficient to manipulate computer software to effectively create, modify and deliver documents, letters, memos, data, and tables.

    + Customer service skills on the phone, in person and online to provide effective general office support and resolve routine customer issues.

    + Records management skills sufficient to maintain manual and electronic files for efficient organization and retrieval of information.

    + Math skills sufficient to calculate, review and reconcile financial data and balance accounts.

    Preferred Qualifications

    + One or more years using MS Office programs (Word, Excel, PowerPoint, Access & Outlook) or equivalent software in a front lobby/receptionist position.

    + One or more years processing accounts payables.

    + Experience in SWIFT (Statewide Integrated Financial Tools) accounting system.

    + Working knowledge of MnDOT financial structure, budget and cost coding.

    Additional Requirements

    Successful candidate must pass past-employer reference checks and criminal history check

     

    It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components:

     

    + SEMA4 Records Check

    + Criminal History Check

    + Employment Reference Check

    + Education/License Verification

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.