• Front Desk Coordinator

    Robert Half Office Team (Del Mar, CA)


    Description

    About the Company

     

    Our client, a reputable financial services firm, is seeking a Front Desk Coordinator to manage front office operations and ensure a seamless experience for clients, visitors, and internal teams. This role combines high-touch client service with administrative coordination and office support in a professional, fast-paced environment.

    Key Responsibilities

    + Serve as the primary point of contact for clients, visitors, and vendors, delivering a professional and welcoming front desk experience

    + Manage a multi-line phone system, including screening, routing, and responding to inquiries

    + Coordinate conference rooms, client meetings, and advisor schedules as needed

    + Oversee front desk operations, ensuring the reception area and shared spaces remain organized and presentable

    + Handle incoming and outgoing mail, packages, and courier services

    + Support office operations by ordering supplies and coordinating with building management and service vendors

    + Provide administrative support to advisors and support staff, including data entry, document preparation, scanning, and filing

    + Assist with client onboarding paperwork and general correspondence

    + Maintain discretion and confidentiality when handling sensitive client and financial information

    Requirements

    Qualifications

    + 2+ years of experience in a front desk, receptionist, or office coordination role (financial services or professional services preferred)

    + Strong interpersonal, verbal, and written communication skills

    + Proficiency with Microsoft Office (Outlook, Word, Excel) and office systems

    + Excellent organizational and multitasking abilities

    + Professional demeanor with a strong client-service orientation

    + Ability to work independently and collaborate across teams

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .