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Fiscal Monitoring Specialist I

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Fiscal Monitoring Specialist I

Salary

$46,588.80 - $77,924.00 Annually

Location

23510, VA

Job Type

Permanent Full-time

Job Number

13693

Department

Human Services

Division

Division of Social Services

Opening Date

12/12/2025

Closing Date

12/22/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The City of Norfolk’s Department of Human Services (NDHS) provides a wide range of essential services to its citizens. These services are crucial in supporting the wellbeing of the community and ensuring that all citizens have access to the resources they need. NDHS is committed to providing such comprehensive support to its citizens.

The NDHS is seeking a Fiscal Monitoring Specialist I to p erform the daily revenue/receivable cycle activities and revenue budget activities associated with services of NDHS with the goal of maximizing reimbursements/revenues in a cost-effective manner that is in compliance with Federal/State and local guidelines and policies.

This position supports all revenue transactions and reports related to the VDSS programs, CSA (Children’s Services Act), and variety of other Grants and Local programs, all reconciliations with the General Ledger, State accounting systems, and overseeing the internal control.

Department Hiring Salary Range: $46,589 – $53,577

Essential Functions

Essential functions include but are not limited to:

+ Performs the daily revenue/receivable cycle activities and revenue budget activities associated with services of Norfolk Department of Human Services with the goal of maximizing reimbursements/revenues in a cost-effective manner that is in compliance with Federal/State and local guidelines and policies.

+ Assists with budget preparation and monitors the budget by serving as a key person to the management team in the budget process, monitoring expenditures, and preparing requests for budget transfers.

+ Manages financial functions by preparing expenditure reports, preparing ordinances, grants, and notices to proceed, approving payments, collecting and analyzing financial data, and reporting monthly expenditures to request state reimbursement.

+ Performs related duties by training personnel on policies and procedures, monitoring cases and providing monthly program reports.

+ Performs and executes the monthly VDSS LASER reimbursement process including mid-year reviews of program allocation spending.

+ Performs and executes the monthly CSA financial report.

+ Approving a variety of accounting transactions in AFMS by verifying correct State accounting codes and City accounting lines

+ Submitting and approving journal entries for various program funding/transaction transfers.

+ Updating payroll reports on a monthly basis and forecast personnel expenses on the City and State budget.

+ Uploading VaCMS expenditures reports for day care state programs.

+ Updating forecast for agency state budget monthly.

+ Supports development of the agency city program budget.

+ Analyzes general ledger to ensure entries are posted accurately, in proper accounting period and are properly classified for both US GAAP and regulatory reporting purposes.

+ Support program managers by providing monthly program reports that include trends, costs, financial commitments, and obligations incurred to predict future revenues and/or reimbursements.

+ Prepare and provide information and/or documentation to outside auditors, federal/state/local government regulators and other agency stakeholders.

+ Assist in the development of effective and efficient fiscal written processes, template forms and procedures based on NDHS/City of Norfolk policies.

+ Functions in a high-volume, demanding office environment and handles multiple priorities with ease while always maintaining professional rapport.

+ Performs other duties as assigned.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Two years experience.

Additional Information & Requirements

Working Hours: 8:30am - 5:00pm, Monday- Friday

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?

+ Yes

+ No

03

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

04

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title, and your relationship to the employee. If not, please indicate by typing "N/A."

05

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

06

How many years of experience do you have performing, administering, managing, and coordinating?

+ No experience

+ Less than 2 years of experience in

+ 2-3 years of experience

+ 4-5 years of experience

+ 6 or more years of experience

07

How many years of experience do you have analyzing and reporting financial data?

+ No experience

+ Less than 2 years of experience

+ 2-3 years of experience

+ 4-5 years of experience

+ 6 or more years of experience

08

Do you have 2 or more years of experience working with a large accounting software system such as Oracle/AFMS?

+ Yes

+ No

09

If you answered "Yes", Please provide the name of the accounting software that you have experience using. If you answered "No", type "N/A".

10

Do you have an advanced working knowledge of Microsoft Excel? (For the purpose of creating spreadsheets to analyze financial data and creating reports).

+ Yes

+ No

11

How many years of experience do you have in writing and implementing accounting procedures and documenting internal controls?

+ No experience

+ Less than 2 years of experience

+ 2-3 years of experience

+ 4-5 years of experience

+ 6 or more years of experience

12

Do you have experience in governmental accounting with fiscal administrative oversight of Federal/State funded programs which require compliance with Federal/State/Local guidelines?

+ Yes

+ No

13

If you answered "Yes" to the previous question, please provide a detail explanation of your direct involvement with the fiscal administrative oversight of the Federal/State funded program(s) and the size of the program budget. If you do not have experience, please type N/A.

14

Do you have experience in reconciling accounts?

+ Yes

+ No

15

Please provide the name, email address, and phone number of your current or most recent supervisor

16

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

17

Are you a qualified military spouse? (An individual who is certified by the designated local agency as being a spouse of a member of the United States Armed Forces)

+ Yes

+ No

18

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

Required Question

Employer

City of Norfolk

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