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Archivist 2

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Archivist 2

Salary

$59,345.00 - $90,211.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-37270-26020

Department

Historical & Museum Commission

Division

HM Pub Srvs Sectn

Opening Date

12/05/2025

Closing Date

12/26/2025 11:59 PM Eastern

Job Code

26020

Position Number

50438273

Union

FOSCEP - Fed of St Cult & Ed Profsnls

Bargaining Unit

C4

Pay Group

ST07

Bureau / Division Code

00300223

Bureau / Division

Archives - Public Service Section

Worksite Address

1681 North Sixth Street

City

Harrisburg, Pennsylvania

Zip Code

17102

Contact Name

MegAnn Carey

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you passionate about preserving history and ensuring long-term access to important records? We are looking for a detail-oriented, organized, and inquisitive professional to join the Public Services Section of the State Archives Division as an Archivist 2. In this role, you will safeguard Commonwealth heritage while supporting research, outreach, and records management efforts. In this role, your work supports the Commission’s archival records, public reference programs, and digitization initiatives, while also assisting with collection preservation initiatives, appraisal, arrangement, as well as description of government records and manuscripts. Apply today to help with our mission to discover, protect, and share Pennsylvania’s past, inspiring others to value and use our history in meaningful ways!

DESCRIPTION OF WORK

As an Archivist 2, your work will be dedicated to preserving documentary materials as well as digital and non-digital archival records relating to the state’s heritage and the operation of state and local governments within the commonwealth. Work involves performing archival work to ensure the preservation, availability, and dissemination of historic documentary materials and records and to stimulate interest in the principles and methods of maintaining and using historic documentary materials and records. You will be responsible for inventorying, appraising, arranging, indexing, describing, and preserving documentary materials and public records; advising and consulting with state and local officials on records retention, storage, and preservation issues; making recommendations relating to the collection and disposition of public records; and working with or overseeing contractors involved in preservation or storage of records. Additional responsibilities include:

+ Preparing research guides, online exhibits, and presentations

+ Providing reference assistance to visitors in the State Archives public research areas

+ Generating digital content that highlights and facilitates the use of collections

+ Speaking at meetings, special workshops, and webinars

+ Representing the State Archives at various archival, historical, and educational conferences and events

+ Assisting in the examination and appraisal of historical manuscripts and public records

Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=50438273)

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ One year as an Archivist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or

+ Two years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work;or

+ One year of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science that includes six graduate credits in archival science;or

+ One year of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science that includes three graduate credits in archival science and completion of either the Society of American Archivists’ (SAA) Arrangement and Description Certificate or the SAA Digital Archives Specialist Certificate;or

+ One year of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science and completion of both the SAA Arrangement and Description Certificate and the SAA Digital Archives Specialist Certificate.

Other Requirements:

+ PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) is currentlywaivedfor this title.

+ You must be able to perform essential job functions.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Have you been employed by the Commonwealth of Pennsylvania as an Archivist 1 for one or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work do you possess?

+ 2 years or more

+ 1 but less than 2 years

+ None or less than 1 year

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

Which of the following statements applies to you? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ I possess a conferred master’s degree in archival science, history, library information science, or information science that includes six graduate credits in archival science.

+ I possess a conferred master’s degree in archival science, history, library information science, or information science that includes three graduate credits in archival science.

+ I possess a conferred master’s degree in archival science, history, library information science, or information science which does not include any graduate credits in archival science.

+ None of the above.

06

Which of the following statements applies to you? If you select any option indicating completion of one or both certificates, please attach a copy of the certificate(s).

+ I have completed either the Society of American Archivists’ (SAA) Arrangement and Description Certificate OR the SAA Digital Archives Specialist Certificate and possess a valid certificate which is not expired.

+ I have completed both the SAA Arrangement and Description Certificate AND the SAA Digital Archives Specialist Certificate and possess valid certificates which are not expired.

+ I have completed neither certificate.

07

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

08

WORK BEHAVIOR 1 – INSPECTING AND APPRAISING RECORDS

Inspects and appraises paper and electronic records in governmental offices or in the private sector to determine appropriate retention and disposition based on current administrative, legal, and fiscal use; their evidential, informational, or research value; and their arrangement and relationship to other records.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience inspecting and appraising original, unpublished records to determine their appropriate retention and disposition in an environment that includes a formally established archives and records management program.

+ B. I have experience inspecting and appraising original, unpublished records to determine their appropriate retention and disposition in an environment that does NOT include a formally established archives and records management program.

+ C. I have successfully completed college-level coursework related to inspecting or appraising records.

+ D. I have NO experience or training related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The type(s) of records you inspected and appraised.

+ The setting involved (government archives, historical society, etc.).

+ The actual duties you performed.

+ Your level of responsibility.

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ The College/University

+ The Course Title(s)

+ The Credits/Clock Hours

11

WORK BEHAVIOR 2 – MANAGING RECORDS AND COLLECTIONS

Identifies, classifies, arranges, and preserves archival records and manuscript collections in formats such as paper documents, microforms, digital media, motion picture films, photographs, maps, or audio and video tape recordings in accordance with modern archival/administration principles and procedures to make them available for study and use by staff, government officials, and the public. Advises government entities on technology to manage record-keeping and ensures those methods are incorporated into system design.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience identifying, classifying, arranging, and preserving diverse types of original, unpublished records using archival principles and processing strategies AND advising entities on available record-keeping technology.

+ B. I have experience identifying, classifying, arranging, and preserving historical manuscripts and/or archival records. I did NOT advise entities on available record-keeping technology.

+ C. I have successfully completed college-level coursework related to archival principles and arrangement practices.

+ D. I have NO experience or training related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The type(s) of records and collections you have managed.

+ The setting involved (government archives, historical society, etc.)

+ The actual duties you performed.

+ Your level of responsibility.

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ The College/University

+ The Course Title(s)

+ The Credits/Clock Hours

14

WORK BEHAVIOR 3 – PREPARING FINDING AIDS

Prepares basic paper or electronic finding aids such as accession registers and container inventories and more complex controls, such as series descriptions, agency histories, scope and content notes, Encoded Archival Description (EAD) and subject guides to describe the nature, content, and significance of archival record holdings so that staff, government officials, and the public may effectively retrieve and utilize archival resources using fundamental writing techniques and knowledge of archival methodology.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience preparing basic finding aids AND complex controls such as accession registers and container inventories, series descriptions, agency histories, scope and content notes, Encoded Archival Description (EAD), and subject guides used to catalog archives and manuscripts.

+ B. I have experience preparing basic finding aids such as accession registers and container inventories used to catalog archives and manuscripts.

+ C. I have experience as a records manager preparing records inventories/schedules.

+ D. I have successfully completed college-level coursework related to archival description practices.

+ E. I have NO experience or training related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The type(s) of finding aids you have prepared.

+ The setting involved (government archives, historical society, etc.)

+ The actual duties you performed.

+ Your level of responsibility.

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ The College/University

+ The Course Title(s)

+ The Credits/Clock Hours

17

WORK BEHAVIOR 4 – PROVIDING REFERENCE SERVICES

Provides reference services to archives visitors by giving advice and assistance on how to fully utilize the paper or electronic finding aids and documentary resources available or by responding through phone, email, internet or written inquiries about the existence and location of historical materials, the type of research services offered, and the scope and/or research potential of records or collections.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience providing reference services to visitors regarding the use of finding aids and services offered AND the existence and location of specific records.

+ B. I have experience providing reference services to visitors regarding the use of finding aids and services offered but directed inquiries related to the existence and location of records to someone else.

+ C. I have successfully completed college-level coursework related to reference/research principles and practices.

+ D. I have NO experience or training related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The type(s) of reference services you have provided.

+ The setting involved (government archives, historical society, etc.)

+ The actual duties you performed.

+ Your level of responsibility.

19

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ The College/University

+ The Course Title(s)

+ The Credits/Clock Hours

20

WORK BEHAVIOR 5 – CONDUCTING SEMINARS AND WORKSHOPS

Plans and conducts public meetings, workshops, presentations, or tours for state and local government records custodians and other interested groups to promote public understanding in such areas as records and archival management, grant proposals, or historical research.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience planning AND conducting archival and records management seminars and workshops.

+ B. I have experience conducting archival and records management seminars and workshops that someone else planned.

+ C. I have experience conducting seminars and workshops on subjects not related to archival and records management.

+ D. I have successfully completed college-level coursework related to public speaking or instructional principles and practices.

+ E. I have NO experience or training related to this work behavior.

21

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The type(s) of seminars and workshops you have conducted.

+ The content of the seminars and workshops.

+ The actual duties you performed.

+ Your level of responsibility.

22

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ The College/University

+ The Course Title(s)

+ The Credits/Clock Hours

23

WORK BEHAVIOR 6 – PREPARING WRITTEN MATERIAL

Writes journal articles, book chapters, grant proposals, exhibit scripts, responses to inquiries, newsletters, brochures, research guides, social media posts, statistical reports, and/or other materials which involves researching original and secondary source materials such as private manuscripts, archival materials, reference books, program files, and journals. Analyzes, compiles, and organizes the material to disseminate information on the collection, exhibits, and related topics to staff, other professionals, and the public.

Levels of Performance

Select the "Level of Performance" which best describes your claim.

+ A. I have experience writing articles, brochures, book chapters, newsletters, exhibit scripts, or other materials to disseminate information to professionals, historical organizations, and the general public. I was responsible for the final published document.

+ B. I have experience drafting articles, brochures, book chapters, newsletters, exhibit scripts, or other materials, which were reviewed and approved by a supervisor before publishing.

+ C. I have successfully completed college-level coursework related to English composition, technical writing, or written communication.

+ D. I have NO experience or training related to this work behavior.

24

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The type(s) of written material you have prepared.

+ The content of the material involved.

+ The actual duties you performed.

+ Your level of responsibility.

25

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ The College/University

+ The Course Title(s)

+ The Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov