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Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OCD 121025 ERG

Department

Division of Administration

Division

Office of Community Development

Opening Date

12/10/2025

Closing Date

12/20/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The Division of Administration/Office of Community Development has a vacancy. This job title has an assigned pay grade of AS-611.

This position ensures efficient operation of the Office of Community Development by performing administrative support in communication, records, data entry, etc.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

•Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

•Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

•Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

+ Overseeing the state’s capital construction program

+ Working to provide state and federal grants for community development

+ Development of the state budget

+ Providing technology services

+ Giving agencies guidance in the state purchasing and contracting process as they seek goods and services

+ Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

Serves as the Timekeeper of payroll for OCD-CDBG, LGAP. Special training and knowledge of the LaGOV HR system is required to key on-line payroll corrections and coding for approximately 22 employees. Requires general knowledge of Family Medical and Leave Act (FMLA), Fair Labor Standards Act (FLSA), Civil Service leave rules, leave codes, compensatory time codes and distribution of funds for technical assistance.

Reviews employees' timesheets and leave slips for accuracy. Verifies time entry when needed. Responsible for the maintenance and confidentiality of all payroll records for the office.

Serves as office receptionist. Screens and routes phone calls according to urgency and type of request.

Answers general questions regarding the LCDBG, LGAP, and CWEF programs when possible. Opens, stamps, logs, and distributes mail. Prepares packages, letters, etc. for mailing and mails as appropriate.

Serves as agency Transportation Coordinator of the Fleet Management Program in accordance with the State's Fleet Management Regulations and by the use of the Transportation Coordinator Training Manual. Manages maintenance and usage of one state vehicle. Maintains cleanliness of the inside and outside of the vehicle by getting routine car washes and vacuuming.

Maintains a monthly log of mileage traveled in employees' personal vehicles on State business, which is also used for completion of ORM's Risk Exposure Report. Maintains records on all vehicle maintenance and forwards them to Property Control. Authorizes repairs of state vehicles. Responsible for obtaining annual inspection sticker and keeping valid fuel cards. Services independently as the liaison between OCD-CDBG, LGAP, and Property Control regarding vehicle management issues, problems, changes, and policies and procedures. Reviews fuel and vehicle repair invoices (Fuelman) and prepares the documents for approval by the Director.

Serves as backup to Administrative Program Specialist A.

Position-Specific Details:

Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.

Compensation: Depends on the qualifications of the selected applicant.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not beaccepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: [email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

04

CE: Explain your rating by providing specific and relevant examples in the box below.

05

MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ 1= I have no experience and/or am uncomfortable managing resources

+ 2= I have limited experience or require assistance to manage resources

+ 3= I can manage resources

+ 4= I can manage resources and help others improve their ability to manage resources

06

MR: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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