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Admin Coord/Project Coord

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Life Sciences Institute (LSI) at the University of Michigan (U-M) seeks an individual to provide high-level, confidential administrative support for core directors and staff of the following LSI cores: Center for Structural Biology (CSB) and Natural Products Discovery Core (NPDC). We value team members who work collaboratively and support one another to achieve our departmental mission. We foster a supportive and collaborative environment where all team members are encouraged to deliver high-quality, accurate work. You will report directly to the LSI Cores Business Administrator and work a hybrid schedule.

Mission Statement

TheLSI (https://www.lsi.umich.edu/) explores biological processes, structures, and functions at the finest scale to create impact on a global scale.

For more information on the Center for Structural Biology: https://www.lsi.umich.edu/science/centers-technologies/center-structural-biology

For more information on the Natural Products Discovery Core: https://www.lsi.umich.edu/science/centers-technologies/natural-products-discovery-core

Responsibilities*

Administrative and Operational Support

+ Manage calendars, travel arrangements, reimbursements, facility reservations, and provide general administrative support for core directors and personnel

+ Initiate agreements (Material Transfer, Non-Disclosure, and others) with LSI Research Administration

+ Process purchasing approvals

+ Maintain online facility management program (including onboarding users, updating rates, services, and equipment)

+ Partner with core directors and the LSI Cores Business Administrator to provide service quotes and gather the necessary approvals

+ Oversee onboarding and access for core users, including maintaining Canvas and equipment calendars

+ Support staff and student recruitment processes

+ Draft standard operating procedures

Reporting & Metrics

+ Track publications and provide accurate records for grant report submissions

+ Monitor deadlines for grant progress reports

+ Manage the Life Sciences Collaborative Access Team (LS-CAT) schedule requests; compile and report user metrics and manage industry contract renewals

+ Manage reporting requirements for the Structure and Drug Screening Shared Resource (SDS-SR)

Communications & Events

+ Develop a combined core newsletter

+ Organize events, seminars, advisory/board meetings, and vendor demonstrations (including logistics, marketing, catering, and follow-up actions)

+ Draft letters of support for internal/external partners, and collaborators

+ Maintain current contact lists, email groups, and electronic filing systems

+ Conduct quarterly reviews and provide updates of core websites

+ Be a Core representative across campus and to external collaborators

Other Duties

+ Provide backup support to LSI Cores Business Administrator

+ Perform additional responsibilities as assigned

Required Qualifications*

+ High school diploma, or equivalent combination of education and experience

+ Four years of progressively responsible administrative experience

+ Experience handling confidential information and sensitive matters and discretion

+ Prioritize and balance multiple concurrent assignments and deadlines

+ Effectiveness working with a diverse group of colleagues, faculty, staff, students, clients, and visitors

+ The ability to work on a team

Desired Qualifications*

+ Bachelor's degree or equivalent combination of education and experience

+ Two or more years of experience assisting research faculty

+ Working knowledge of applicable University policies including travel and reimbursement

+ Experience with Dropbox, Emburse Enterprises, and Zoom

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

The LSI administrative staff benefit from a hybrid workplace. Per current LSI policy, you will be on-site at the LSI three (3) days per week, with remote work permitted two (2) days per week. This hybrid work allowance is based on program and business needs and may be modified by LSI policy with advance notice.

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

+ A retirement plan that provides two-for-one matching contributions

+ Many choices for comprehensive health insurance

+ Dental and Vision Insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

+ Maternity and Parental Leave

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

271619

Working Title

Admin Coord/Project Coord

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Life Sciences Inst

Department

Life Sciences Institute-Admin

Posting Begin/End Date

12/08/2025 - 12/22/2025

Salary

$59,000.00 - $66,000.00

Career Interest

Administration