• Clerical Assistant 2 - Exercise Science

    slippery rock university (Slippery Rock, PA)


    Clerical Assistant 2 - Exercise Science

     

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    Please see Special Instructions for more details.

     

    Please note: This position is expected to begin January 5. Please include three professional references within your application.

     

    Posting Details

    Position Details

    Posting Number N01183

     

    Classification Title Clerical Assistant 2

     

    Working Title Clerical Assistant 2 - Exercise Science

     

    Employee Group Staff

     

    Bargaining Unit AFSCME

     

    Location Main Campus

     

    Department Exercise Science & Athletic Training

     

    Pay Rate

     

    Employment Type Regular FT

    Work Schedule

    7:30 a.m. to 4:00 p.m.

     

    Position Summary Information

    Position Summary

    Leads and organizes the EXSC Department clerical work including independent decision making to determine the most efficient means to accomplish priority items on schedule and to support student success

     

    - Handle and resolve complicated inquiries from administration, faculty, staff, students and parents and other outside entities

     

    - Use various computer applications to prepare and process documents and reports such as Access, Power Automate, Forms, Excel, AdAstra

     

    - Maintain/monitor department budget/purchasing requiring extensive use of SAP and BI

     

    - Create/maintain department electronic filing system

     

    - Initiate work orders for Facilities & Planning, IATS , Computing Center

     

    - Oversee payroll operations for all department student workers (~30) using E-time and graduate assistants (~3)

     

    - Register student blocks and register individual schedules and internships for 600+ students using Banner

     

    - Maintain and monitor internal waiting lists for Exercise Science major required courses

     

    - Assign advisors using Banner

     

    - Assist with 8 FYRST Peer Leader emails

     

    - Process forms (internship forms, waivers, etc.)

     

    - Reserve EXSC classrooms and labs as requested through AdAstra

     

    - Order office and classroom/lab supplies

     

    - Maintain/operate office equipment (computer, copy machine, etc.)

     

    - Receive/distribute mail and office documents

     

    - Travel – assist faculty and students with online travel portal and forms

     

    - Maintain internship database with over 400 sites

     

    - Assist in securing affiliation agreements for internship sites

     

    - Assist in maintaining automated system for student internship document

     

    - Maintain website with accurate information

     

    - Attend weekly program and monthly department and pre-professional committee meetings and take minutes (fall and spring)

     

    - Disburse Exercise Science scholarships

     

    - Run reports as needed using Cognos

     

    -Leads and organizes several EXSC Department events (New Student Welcome, Internship Expo, Scholarship Banquet, etc)

     

    -Works closely with EXSC Department Chairperson and Assistant Chairperson to perform day-to-day functions as needed

    Minimum Qualifications

    Six months as a clerical assistant 1 or any combination of six months clerical experience and training. A successful interview is required.

    Preferred Qualifications

    Experience in the following areas preferred: Microsoft Office, database management and other computer applications; web maintenance; budget maintenance and use of SAP and BI program; experience with SourcePoint; developing and maintaining electronic filing systems; ordering and maintaining office supplies; and working with diverse populations. Excellent written and verbal communication skills and the ability to multi-task are also preferred.

     

    Posting Detail Information

     

    Posting Date 12/03/2025

     

    Closing Date 12/18/2025

     

    Open Until Filled No

    Notice of Non-Discrimination

    Slippery Rock University is committed to a policy of affirmative action. Slippery Rock University assures an equal opportunity to all persons without regard to race, color, religion, creed, disability, ancestry, national origin, age, gender or veteran’s status in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973.

    Respect for Individuals in the Community

    Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.

    Special Instructions to Applicants

    Please note: This position is expected to begin January 5. Please include three professional references within your application.