• Administrative Assistant

    Fluor (Lebanon, IN)


    Administrative Assistant

     

    Job

     

    Overview

    Location** **:

    United States, Lebanon, Indiana

    1. **Job skills** Finance, HR and Administration

    2. **Type** Contract

    **Job id** 165896

    **Salary** Negotiable

     

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    Stephen Steffens

    I manage this role

     

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    Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

    Key Responsibilities

    + Manage the HSE Director’s email and calendar using Microsoft Outlook.

    + Provide daily administrative support to the HSE Director and department.

    + Perform accurate and timely data entry into HSE systems and databases.

    + Maintain and organize electronic and physical records to ensure compliance and support reporting requirements.

    + Prepare and distribute reports, spreadsheets, and correspondence as needed.

    + Schedule and coordinate meetings, training sessions, and departmental activities.

    + Communicate effectively with project personnel at all levels to gather information and provide administrative assistance.

    + Assist with document control, including version tracking and proper filing.

    + Support the HSE team with general administrative tasks to ensure smooth operations.

    Qualifications

    + Proven experience in administrative support roles.

    + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

    + Strong organizational skills with attention to detail and accuracy.

    + Ability to manage multiple priorities and meet deadlines.

    + Excellent written and verbal communication skills.

    + Familiarity with data entry and document management systems (experience in HSE systems is a plus but not required).

    Core Competencies

    + Ensures accuracy in data entry and documentation.

    + Maintains structured records and manages scheduling efficiently.

    + Anticipates needs and provides timely support.

    + Works well with team members and communicates effectively.

    + Handles changing priorities in a fast-paced environment.

     

    TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here (https://forms.office.com/Pages/ResponsePage.aspx?id=\_kyGdW3ynEG2ncY4aVtVM-Ae8m-ZY39DmkVklULkcVtUNFFBR1g2Sk1EUExNWFpKVTZHRlNTRldaRC4u)

     

    We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.