• Senior Human Resources Assistant

    UPMC (Pittsburgh, PA)


    The UPMC Children's Hospital HR team has an exciting opportunity available as a Senior Human Resources Assistant. This is a regular, full-time position that works onsite at UPMC Children's Hospital between 8:00am-4:30pm.

     

    In this role, the Senior HR Assistant will independently provide administrative support services to all team members in the HR department. They play an integral role in the delivery of employee relations support by autonomously executing tasks such as employee file maintenance, data entry of confidential personnel information, running compliance and licensure reports, preparation for annual HR initiatives, and assisting with other projects as needed. Additionally, they'll help support recruitment events and new hire orientation.

     

    Our ideal candidate is highly organized, has strong attention to detail, and thrives in a fast-paced work environment. Apply online today for your chance to join the team!

    Responsibilities:

    + Manage HR email service account and delegate questions to appropriate HR representative as needed. Act as department receptionist by answering HR office telephone line and greeting visitors.

    + Send documents to the HR Scan Center to be added to FileNet (electronic employee record).

    + Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.

    + Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, turnover reports, and annual mandatories reports.

    + Participate and assist with coordinating hospital events and HR programs or initiatives.

    + Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.

    + Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.

    + High school diploma or equivalent required and three years of progressively responsible administrative experience required (preferably in a human resources environment).

    + OR Bachelor's degree in Human Resources, Business, or related field required

    + OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.

    + Prior HR work experience, education and/or club involvement is preferred.

    + Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.Licensure, Certifications, and Clearances:

    + Act 31 Child Abuse Reporting with renewal

    + Act 33 with renewal

    + Act 34 with renewal

    + Act 73 FBI Clearance with renewal

     

    UPMC is an Equal Opportunity Employer/Disability/Veteran