• Senior Business Assistant

    Texas Tech University (Lubbock, TX)


    43213BR

    Extended Job Title:

    Senior Business Assistant

    Position Description:

    Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

    Requisition ID:

    43213BR

    Optional Attachments:

    Professional/Personal Reference, Recommendation/Referral, Other Documents Supporting Qualifications

    Travel Required:

    Up to 25%

    Major/Essential Functions:

    1. Perform administrative duties for Procurement Services staff. Responsibilities include, but are not limited to, fielding and screening calls, emails, and the front desk, setting meetings and managing events and calendars, assisting with travel arrangements, and other duties as they are assigned.

    2. Manage Timeclock reporting and other payroll and timeclock-related duties.

    3. Reconcile monthly statements for the department. This includes managing budgets, purchase transactions, travel-related items, and purchase order and invoice management.

    4. Oversee the departmental inventory, including the annual audit.

    5. Manage, charge, and reconcile the annual University auto and property insurance policies.

    6. Develop projects to increase the morale of staff in compliance with University policies. Involve staff members to increase employee participation. Work with the Managing Director to develop team-building activities.

     

    Grant Funded?:

     

    No

    Pay Basis:

    Hourly

    Schedule Details:

    Monday - Friday 8:00 am - 5:00 pm

    Work Location:

    Lubbock

    Preferred Qualifications:

    + Bachelor's degree plus two (2) years of experience in office administration.

    + Experience with Jaggaer, Emburse, Banner (Ellucian), Budgeting, advanced Accounting principles, and advanced written and oral communications skills.

    Department:

    Procurement Services

    Required Attachments:

    Cover Letter, Resume / CV

    Job Type:

    Full Time

    Shift:

    Day

    Required Qualifications:

    A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

     

    Does this position work in a research laboratory?:

     

    No

    Safety Information:

    Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

    Pay Statement:

    Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

    EEO Statement:

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

    About the University:

    Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

     

    About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

    Job Family:

    Organizational Administration

    Job Sub Family:

    Administrative Operations

    Knowledge, Skills, and Abilities:

    Fluent in Microsoft Suite, accounting principles, reconciliations, event planning, problem-solving, and customer service excellence.

    Hourly Pay Range:

    $17.69 - $22.98 - $28.32