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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400060 OBGYN Admin-SMD

Work Shift:

UR - Day (United States of America)

Range:

UR URG 114

Compensation Range:

$86,482.00 - $129,723.00

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

Directs the daily operation of a major department. Manages the coordination, direction, and policy development in areas of compliance, finance, facility operations, staff administration, and support services. Directs the preparation of grants and contracts and ensures support services. Directs the preparation of grants and contracts and ensures their compliance to institution funding source and federal guidelines and regulations. Develops short and long-term planning for the business affairs and/or faculty affairs of the department. Implements staff administration actions regarding departmental hiring, departmental orientation, etc. Exercises broad fiscal and administrative responsibility for a department. Recruits, trains, and supervises an administrative staff for the department. Manages a staff of employees. Responsible for a budget including grants and contracts.

ESSENTIAL FUNCTIONS

+ Directs financial performance reporting systems and formulates short- and long-range goals to ensure financially-sound performance. Manages budgets, including operating funds, gifts, endowments, etc. Relates technology shifts to budget impact and advises on appropriate mitigation or adjustment to expense or funding lines. Directs and manages all financial reporting and cost accounting activities. Manages and analyzes monthly income and expense statements, revenue analysis, account receivable aging and accounts receivable collection. Partners with divisional Finance staff to input budget information into system(s). Manages financial analysis processes. Forecasts salary and benefit spending. Prepares quarterly account summaries and consolidated spend plans. Reviews models based on changes in allocation methods and provides executive reports to include recommendations of support models. Participates in quarterly reviews. Advises on budget and spend adjustments required to meet annual commitments and approved budgets. Provides variance analysis as needed. Forecasts and projects costs and finances. Compares budgets to actual spend, identifying areas of concern and/or inconsistencies and develops ways to proactively manage and/or address. Ensures internal controls and compliance, including financial reconciliation and review.

+ Works with leadership and operational staff to develop, coordinate and implement operational and administrative activities. Organizes and leads department meetings to determine objectives, align goals and develop strategic plan initiatives to accomplish. Plans, develops and implements strategies for staff management and employee development. Provides supervision and coaching to ensure staff are working efficiently and collaboratively. Manages HR needs of the team, including but not limited to, making hiring decisions, conducting training, providing ongoing supervision, managing personnel issues and actions, and conducting performance reviews. Recommends and reviews promotions, reclassifications, and market and equity adjustments. Develops and administers evaluations to provide feedback and enhance performance and leadership.

+ Sets departmental administrative policies, drives process improvements, and ensures all administrative functions support the institution’s mission and goals. Identifies and prepares reports, identifying areas of improvement and offering solutions. Manages external consulting engagements where appropriate. Advises on compliance, internal policy, and various requirements. Develops measurable goals and operational metrics for the department and communicates expectations to employees. Leads strategic planning and large scale project initiatives. Facilitates discussion, solicits feedback from key stakeholders and directs business case development to ensure approval of Senior Leadership. Partners with leadership on operational changes, challenges and vision while offering alternative solutions. Directs department related initiatives and provides interactive feedback on operational, policy, procedure and communication tactics. Collaborates with team to ensure proper protocol, identifying enhancements and developing business plans for proposed changes. Addresses and leads the way to solutions for the most significant and material challenges across department.

+ Manages a team of employees. Sets annual goals and conducts performance assessments.

+ Leads large, cross-functional projects, such as major space planning initiatives or system implementations, coordinating efforts across multiple departments and stakeholders. Prepares and analyzes statistical reports and provides data for projects that meet reporting requirements.

+ Serves on committees and attends meetings as requested. Participates in pilot programs and/or processes as requested.

+ Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

+ Bachelor's degree 7 years of related experience required

+ Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

+ Proven experience in managing complex budgets and financial strategies required

+ Strong strategic thinking and leadership skills, with the ability to influence and drive change across the organization required

+ Excellent communication and relationship-building abilities required

+ Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required

+ Understanding of the unique challenges of administration in a university and/or healthcare setting preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.