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Facilities Management
- University of Utah (Salt Lake City, UT)
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Details
**Open Date** 12/16/2025
**Requisition Number** PRN43847B
**Job Title** Facilities Management
**Working Title** Facilities Management
**Career Progression Track** M00
**Track Level** M3 - Manager
**FLSA Code** Administrative
**Patient Sensitive Job Code?** No
**Standard Hours per Week** 40
**Full Time or Part Time?** Full Time
**Shift** Day
Work Schedule Summary
Monday-Friday on site support of staff and tenants. Office hours variable between 7am-6pm. 24/7 availability to assist Property Managers, Senior Engineer, and On-Call staff.
**VP Area** President
**Department** 01744 - Workplace Services
**Location** Campus
**City** Salt Lake City, UT
**Type of Recruitment** External Posting
**Pay Rate Range** 48,000- 88,000
**Close Date** 03/15/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Manager, Facilities Management
Direct/Manage/Supervise the overall operation and maintenance of building, equipment,
and grounds. Maintain compliance with all procedures, policies, and regulations and
ensure timely response to regulatory issues and inspection findings. Plan facilities’
organizational structure to accommodate growth and change in priorities. Determine
needs for equipment leases, purchases, and services. Negotiate contracts with vendors
and maintain vendor relationships. Ensure that projects meet specifications and budgets.
Ensure that necessary licenses and permits are obtained. May act as liaison to leasing
and property management organizations and planning commissions. May also be
responsible for facilities’ security, in the absence of dedicated security staff. First-level
manager. Manages the activities of supervisors and/or individual contributors.
Responsible for hiring, firing, performance appraisals, and pay reviews. Broad
knowledge of the field with demonstrated leadership skills.
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4
years of directly related work experience.
This is a Manager-Level position in the Management track.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Manager, Facilities Management
Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities’ organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities’ security, in the absence of dedicated security staff. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
This is a Manager-Level position in the Management track.
Job Code: M22603
Grade: M17
Essential Functions
1. Facilitate cooperative and collaborative relationships with clients and other institutional stakeholders through commercial property and lease management.
2. Direct day to day workflow for a staff of twelve (12).
3. Vendor performance and contract management. Develop and manage relationships, be the expert on scopes of work, quoted costs, and contract specifications. Advocate for REA in effectively managing contracts and service agreements with vendors who provide janitorial, landscaping, snow removal, pest control and other services.
4. Partner with REA’s construction team to review project drawings and specifications, and facilitate appropriate safeguards and notifications for building occupants.
5. Ensure the effective preventative maintenance of building systems; including the development and support of a robust PM system.
6. Strive for 100% up time in ~1M square feet of office, lab, clinical, and vivarium environments.
7. Provide Life Safety for University employees through IAQ testing, culinary water testing, fire system testing, electrical, plumbing, and HVAC systems.
8. Create and manage a 10-year Capital Improvement Plan for each assigned property.
9. Develop and implement customer service, staffing and financial objectives for assigned departments consistent with the University’s goals and objectives.
10. Manage departmental budgets, estimate budgetary requirements for special projects and oversee purchases and inventory.
11. Implement and administer new and existing department programs and services to internal and external customers. Evaluates program effectiveness. May carry out and implement logistic plans and procedures to ensure that internal university and external entities’ needs are met.
12. Assume authority and performs functions of the department’s executive director in his absence.
13. Participate in the development and interpretation of department policies to ensure compliance with the University’s policies and regulatory requirements. May authorize exceptions to department policy and procedures related to assigned departments. Ensure compliance with Federal and State regulations.
14. Establish internal objectives and implement procedures to meet goals. Assist in setting department short and long-term goals.
15. Oversee department staff management including recruitment, performance evaluations and retention of staff.
16. Ensure customer satisfaction by analyzing customer complaints, concerns and suggestions. Provide appropriate follow through to ensure quality customer service.
17. Authorize the purchase and implementation of new technology, resources and equipment.
18. Serve as part of the department management team.
Problem Solving
The problems and solutions encountered by this position vary depending on the area and structure of the department. This position frequently addresses problematic situations and often acts a mediator or a negotiator. A critical function for this position is drafting, reading, interpreting, and understanding commercial lease agreements, amendments, and addenda, as well as service agreements and contracts. It is crucial that the incumbent applies these skills and abilities to understanding the needs of the customers and determining what actions are appropriate from the Landlord’s perspective. The role requires critical thinking, data analysis, financial management, collaboration and communication.
Comments
The incumbent must be proficient in making daily operational decisions in assigned area to ensure compliance of current regulations and guidelines, including familiarity with OSHA , ADA , NFPA , NEC , and ASHRE regulations and requirements.
Minimum Qualifications
**EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
**Manager, Facilities Management:** Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
**Type** Benefited Staff
Special Instructions Summary
Additional Information
_The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._
_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._
_The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._
_To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_
_Director/ Title IX Coordinator_
_Office of Equal Opportunity and Affirmative Action ( OEO /AA)_
_383 University Street, Level 1 OEO Suite_
_Salt Lake City, UT 84112_
_801-581-8365_
_Online reports may be submitted at_ **oeo.utah.edu**
_For more information:_
https://www.utah.edu/nondiscrimination/
_To inquire about this posting, email:_
_or call 801-581-2300._
_The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._
_This position may require the successful completion of a criminal background check and/or drug screen._
_https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._
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