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Job Title: Timekeeping Specialist

Job Description

We are seeking a detail-oriented and proactive Payroll & Leave Specialist. This role is critical in ensuring accurate payroll processing and managing leave of absence and disability cases. The ideal candidate will have strong analytical skills, excellent communication abilities, and the capacity to work independently in a fast-paced environment.

Responsibilities

+ Accurately enter leave decisions into UKG and apply appropriate leave and disability pay codes to team members’ timecards.

+ Manage and maintain timecards for employees on leave, ensuring compliance with company policies.

+ Process historical corrections and manual edits, including adjustments such as backing out PTO hours for employees on leave.

+ Review accruals and calculate supplemental amounts as needed.

+ Demonstrate proficiency in Excel to manage multiple payroll-related spreadsheets.

+ Handle high-volume tasks, including daily management of 100+ timecards and processing 16–150 leave requests.

+ Support payroll for approximately 800 timecards biweekly as part of a 5-person team.

+ Communicate effectively with team members to resolve discrepancies, ask follow-up questions, and provide clear guidance.

+ Balance responsibilities between payroll processing and leave/disability administration.

Essential Skills

+ Experience working in UKG

+ Experience with high-volume payroll processing

+ Healthcare industry experience

+ Knowledge around Leave of Absence and FMLA

+ Proficiency in Excel, including formulas and bumping

Additional Skills & Qualifications

+ Strong analytical skills

+ Excellent communication abilities

+ Capacity to work independently

Work Environment

This is a hybrid role where you will be onsite for training for 2-3 weeks then transition to remote work. However, you will need to come in 2-3 days a month. The typical working hours are 8am - 4:30pm, though there are 2 days biweekly where you will need to start at 7am to complete payroll tasks.

Job Type & Location

This is a Contract position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $25.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Dec 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.