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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

265 Crittenden Blvd, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400119 Surgery-Cancer Control

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$18.65 - $26.11

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

Provides administrative support within the Division of Supportive Care in Cancer, Department of Surgery, for three faculty members. The Administrative Coordinator encounters a wide range of situations in daily work and is expected to function with minimal direction, exercising considerable independent judgment and discretion. This role requires strong time management skills, including the ability to prioritize and follow up on tasks effectively.

The position is responsible for providing extensive support to assigned faculty and requires a thorough knowledge of University policies, procedures, and practices. The ideal candidate will possess substantial administrative experience and the ability to effectively balance multiple responsibilities while adapting to shifting priorities in a large, fast-paced environment.

Receives general supervision from the Division Business Administrator II.

ESSENTIAL FUNCTIONS

+ **Provide administrative clerical assistance to the academic and research efforts of assigned faculty:**

+ Composes and types correspondence, performs computer searches.

+ Manages calendars, schedules meetings, tracks and reminds assigned faculty of due dates.

+ Relay and anticipate faculty instructions, preferences, and concerns.

+ Obtain reports or recommendations as needed, and ensure relevant stakeholders are informed of decisions.

+ Manage tracking and renewal of professional organization memberships.

Document Preparation, Editing & Compliance

+ Compile, edit, and check materials for accuracy for reports, grants, correspondence, publications, and presentations.

+ Assist with preparing PowerPoint slides, scientific papers, presentations, and related documents.

+ Prepare, maintain, and update essential faculty documents, including: CVs, NIH biosketches, Other Support, mentoring tables, grant and funding tables, and Ongoing projects tables.

+ Anticipate faculty needs and gather background materials for decision-making and conferences.

Travel & Reimbursement Administration

+ Coordinate all travel arrangements for faculty.

+ Process travel reports and requests for mileage reimbursement, registration fees, and related expenses.

+ Interface with outside organizations to facilitate invited lectures and speaking engagements.

Lab & Program Operations Support

+ Provide administrative support to ensure smooth lab operations.

+ Organize student programs and assist lab members with administrative tasks.

+ Coordinate with University service departments for event support.

Other Duties

Other duties as assigned.

QUALIFICATIONS

REQUIRED

+ High School diploma or equivalent and 2 years of relevant experience

+ Or equivalent combination of education and experience

PREFERRED

+ Proficiency with Microsoft Office software, including Outlook.

+ Access, Word, Excel, and PowerPoint.

+ Knowledge of University accounting system, institutional and sponsored policies and practices, particularly related to allowable and unallowable costs.

+ Excellent attention to detail, organizational and interpersonal skills required, with the ability to work in a team environment.

+ Excellent communication skills, including written communication, and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies.

+ Experience with Workday, UKG, academic CVs, NIH biosketches, NIH grant components, and submissions

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.