• Executive Assistant

    SAIC (Chantilly, VA)


    Description

    Executive Assistant supporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.

    Job Duties Include:

    + Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs

    + Manage senior manager calendars/schedules and coordinate visit requests

    + Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip)

    + Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities

    + Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures

    + Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards

    + Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy

    + Ensure the office maintains an adequate amount of office supplies and order more as needed

    + Identify and submit work orders to ensure office facilities remain fully functional and operational

    + Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements

    + Provide back-up support to the Director’s Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements

    + Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status

    + Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities

    + TS/SCI w/ CI Poly

    Qualifications

    + Bachelor’s Degree with 15 years of relevant experience.

    + Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).

    + Strong experience in writing/editing memos and correspondence.

    + Excellent computer skills in MS Office (Word, Excel, PowerPoint).

    + Excellent organizational and interpersonal skills.

    + Primary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year.

    + Acute attention to detail.

    Desired Qualifications:

    + Background in National Archives and Records Administration (NARA) requirements for records and information management

    + At least 15 years of direct administrative support experience with senior-level military or civilian officials

    + General knowledge of NRO organization and business processes

    REQNUMBER: 2512388

    SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability