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Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Institute For A Disaster Resilient Texas

Proposed Minimum Salary

Commensurate

Job Location

Houston, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world.

What We Want

The Administrative Coordinator II position is responsible for supporting the full range of operational activities for the Institute for a Disaster Resilient Texas. This position requires a proactive and detail-oriented individual who can effectively navigate various administrative tasks and contribute to the overall success of the Institute.

What You Need To Know

Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

+ Bachelors degree or equivalent combination of education and experience.

+ Three years of experience in office administration.

Required Knowledge, Skills, and Abilities

+ Ability to multitask and work cooperatively with others.

+ Knowledge of word processing and spreadsheet applications.

+ Interpersonal and communication skills.

+ Planning and organizational skills.

+ Ability to multitask and work cooperatively with others.

+ Knowledge of expense reporting standards and best practices.

Preferred Qualifications

+ Previous experience with TAMUS expense, administration, and reporting systems: Concur, Workday, Maestro, and AggieBuy.

+ Familiarity with organizational structure, policies, and procedures of the Texas A&M University System.

Responsibilities

+ Administrative Coordination- Participates in the planning and execution of administrative operations. Implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs. Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support. Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Assists with the management of financial transactions, including assigning expenses to appropriate accounts and projects in Concur. Monitors institute expenditures plan against budget guidelines and aids the Associate Director and Senior Administrative Coordinator in developing projections. Coordinates and evaluates institute activities and events. Communicates with employees regarding personnel policies and procedures. Makes recommendations for process improvements, administrative changes, or new initiatives.

+ Office Management- Serves as the office manager. Monitors procedures for all three IDRT offices (College Station, Houston, and Galveston). Resolves operational and procedural problems. Coordinates the maintenance of files, records, office supplies, equipment, and promotional items.

+ Hiring and Training- Participates in the hiring, orientation, and onboarding of staff and student workers. Liaises with human resources units to support hiring processes. Identifies training and compliance needs.

Other Requirements and Factors

+ This position is security sensitive.

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatically enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.