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Job Title

Business Administrator I

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for a Business Administrator I to serve as a member of the COM Business Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience related to grants management, management and coordination of multiple types of funding sources, management and development of budgets, ability to understand and provide guidance to faculty, staff, students and patients, in a multifunctional department handling medical clinic, academic and research activities. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Salary: W ill be commensurate based on the selected hire’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education and Experience

+ Bachelors

+ 5 Years in general office, accounting, or personnel operations.

Required Knowledge, Skills and Abilities

+ Ability to multitask and work cooperatively with others.

+ Use of standard office equipment and personal computers; working knowledge of spreadsheet and word processing; oral and written communication skills

+ Relates well with staff and students; can work well under pressure independently or in a team environment

+ Interpersonal and communication skills. Planning and organizational skills

Preferred Education and Experience

+ Accounting and budget management experience in a TAMU business/fiscal office.

+ Accounting and budget management experience in a medical clinic

+ Advanced skills in Microsoft Excel; working with pivot tables and formulas

+ HR Liaison trained.

+ Experience working with individuals and communities

+ Approver in AggieBuy & Concur

+ High Level Account Overview and Maintenance

+ Supervisory Experience

Responsibilities

Concur, AggieBuy and Payment Card Process

+ Serves as an approver in AggieBuy, Concur and Payment Card systems.

+ Reviews and approves account reconciliations.

+ Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.

+ Helps when needed on complex outstanding issues within the systems.

+ Creates processes and distributes updates to BCS Campus administrators.

+ Review each assigned departments payment card statements and past due submissions.

+ Help the customer understand the processes, timeline and compliance issues.

Budget & Fiscal

+ Serves as the primary point of contact for questions or concerns on business procedures and purchasing questions.

+ Plans, develops, implements, coordinates, and monitors programs or services.

+ Develops and recommends policies, procedures, and guidelines.

+ Serves as bridge for complex processes that may cross over TAMU/COM administrative departments and other offices or customers.

+ Convey issues and engage the appropriate COM/TAMU office in a timely manner.

+ Stay abreast of accounting, HR, and other relevant policies, procedures, services and practices at TAMUS that impact COM Business Services and departments.

+ Oversees annual fiscal year closing activities.

+ Proposes solutions on complex financial problems.

+ Prepares and analyzes business reports.

+ Serves as liaison with financial, payroll, and human resources units.

+ Interprets System policies and regulations and University rules.

+ Develops complex administrative, financial, and statistical analyses and summary reports.

+ Manages maintenance of business files.

+ Serves as office manager delegate.

+ Implements and audits business procedure and trains staff on new and existing procedures.

+ Establishes, implements and audits unit procedures for special activities and programs.

+ Assists in special investigations, program analysis, and research studies.

+ Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.

+ Communicates with employees regarding personnel policies and procedures and identifies training needs.

+ Participates in the hiring and training of subordinate business staff and student workers.

+ May supervise staff and resolves staff conflicts.

+ Recommend and review/sign documents relating to budget, corrections and payroll allocations (eg. DBR’s, DCR’s, Payroll cost allocations, and PCT’s) for assigned departments.

+ Assist Department Heads with development of annual budget with guidance from Senior Business Administrator.

+ Assist departments with proper account set-up and maintenance of their fiscal accounts.

+ Establish a common understanding with each Department Head of how costs should be assigned to appropriate accounts and projects.

iPayment Process

+ Review and approve any Ipayments deposits received by BCS Campus.

+ Deposits must strictly adhere to TAMU System cash handling policy regarding depositing funds at bank and depositing/ balancing in iPayments.

+ Responsible for staying current on cash handling policy.

Verification Process

+ Review and Approve monthly account verifications, within 30 days of monthly close

Update job knowledge

+ Update job knowledge by keeping current with financial regulations and accepted practices for COM, TAMU and TAMUS; participate in educational opportunities; read professional publications; maintain personal networks; participate in professional organizations.

+ Respond to financial inquiries by gathering, analyzing, summarizing, and interpreting data.

+ Positively interact with students, faculty and staff.

+ Maintain a neat and professional appearance and demeanor.

+ Report to work at designated time and place.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.