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Description

We are looking for a highly skilled Executive Assistant to support a Vice President within a prestigious university located in the Greater Philadelphia Region. This is a Contract position requiring exceptional organizational and communication abilities to manage schedules, facilitate meetings, and oversee administrative tasks. The ideal Executive Assistant candidate will thrive in a fast-paced environment and demonstrate proficiency when interacting with internal and external stakeholders.

What you get to do every single day:

• Manage the Vice President's calendar by scheduling and prioritizing meetings, coordinating travel plans, and preparing materials such as agendas and minutes.

• Act as a liaison by addressing inquiries from internal and external contacts, providing information, and directing communications appropriately.

• Draft, review, and proofread correspondence and documents on behalf of the Vice President to ensure accuracy.

• Organize and facilitate divisional activities, including compiling and distributing necessary information or requests.

• Assist in preparing agendas and materials for board meetings and various committee discussions.

• Process and monitor administrative documents, including forms, records, and reports related to divisional operations.

• Oversee budgetary tasks such as monitoring expenditures, managing purchase orders, and preparing expense reports and invoices.

• Ensure smooth execution of travel arrangements, including booking transportation and accommodations.

• Coordinate logistics for executive-level meetings to guarantee seamless operations.

• Maintain thorough documentation and records to support efficient administrative processes.

Requirements

Other requirements for the Executive Assistant position include and are not limited to:

• High School Diploma or equivalent is required.

• A minimum of five years' experience in a senior-level administrative role supporting executives.

• Strong proficiency in calendar management and scheduling.

• Demonstrated ability to arrange and manage complex travel plans.

• Exceptional written and verbal communication skills.

• Proven organizational skills with attention to detail and accuracy.

• Ability to handle sensitive information with discretion.

• Proficiency in budget tracking and expense reporting.

Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013353350

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .