• Billing Specialist

    Aston Carter (St. Paul, MN)


    Job Title: Billing SpecialistJob Description

     

    We are seeking a dedicated Billing Specialist to work closely with Project Managers in generating accurate client billings. You will be responsible for preparing and reviewing AIA billing documents to accurately reflect project progress and costs. Additionally, you will collaborate with project managers to establish billing schedules and deadlines, ensuring timely submission of payment applications.

    Responsibilities

    + Prepare and review AIA billing documents to accurately reflect project progress and costs.

    + Collaborate with project managers to establish billing schedules and deadlines.

    + Maintain organized records of all billing-related documents, including change orders, contracts, and lien waivers.

    + Liaise with clients, subcontractors, and project managers to resolve billing inquiries, discrepancies, and change requests.

    + Process customer payments timely and contact customers to discuss overdue payments and update account status.

    + Locate customers using appropriate resources and process payments and refunds.

    + Call customers to resolve billing and credit issues.

    + Take actions to encourage timely payments and reduce accounts receivable balances.

    + Lead or participate in cross-functional projects to streamline processes and increase accuracy and efficiency.

    + Establish and enforce accounting policies and procedures, ensuring proper internal controls exist.

    + Assist with special projects, billing/collection research, and ad hoc analysis as needed.

    Essential Skills

    + 3+ years of Construction Billing experience

    + 2+ years of AIA billing experience

    + 2+ years of Customer Reconciliation Experience

    + System experience with Coins (K2A would be a plus)

    + Billing, construction billing, invoicing, accounts receivable

    Additional Skills & Qualifications

    + Associates/Bachelor's Degree in Accounting

    + Knowledge of T&M (Time and Materials Billing)

    + Understanding of GMP (Guaranteed Maximum Price) associated with contracts

    Work Environment

    This position offers the flexibility to work 100% remote. If you are local to MN, you have the option to spend some time in St. Paul. You will be part of a dynamic team environment that values independence and collaboration. We offer the stability, resources, and opportunities of a national company while maintaining a team culture and creative spirit. Our projects range from stadiums to manufacturing facilities, and we handle projects of all sizes and complexity across the country.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Saint Paul, MN.

    Pay and Benefits

    The pay range for this position is $32.00 - $35.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully remote position.

     

    Application Deadline

     

    This position is anticipated to close on Dec 22, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.